EXECUTIVE SUMMARY
- Executive Summary Overview
- Summary of Costs and Savings by Recommendation (Exhibit 6)
Exhibit 6
Summary of Costs and Savings by Recommendation
Recommendation 2002-03 2003-04 2004-05 2005-06 2006-07 Total
5-Year (Costs)
or SavingsOne-Time (Costs)
or SavingsChapter 1: District Organization and Management 1 Create a board audit committee to address district finance and audit issues. p. 28 $0 $0 $0 $0 $0 $0 $0 2 Eliminate routine executive sessions before each regular board meeting. p. 30 $0 $0 $0 $0 $0 $0 $0 3 Group instructional support operations effectively. p. 33 $0 $0 $0 $0 $0 $0 $0 4 Adopt staffing standards for school administrative and support staff. p. 37 $99,733 $299,200 $299,200 $299,200 $299,200 $1,296,533 $0 5 Develop measurable goals and evaluation tools at the district level to improve parental involvement. p. 52 $0 $0 $0 $0 $0 $0 $0 6 Develop opportunities for meaningful community discussion about existing facilities and anticipated facility needs. p. 54 $0 $0 $0 $0 $0 $0 $0 Chapter 1 Total $99,733 $299,200 $299,200 $299,200 $299,200 $1,296,533 $0 Chapter 2 Educational Service Delivery 7 Increase resources allocated to the gifted and talented program. p. 83 ($9,330) ($18,660) ($18,660) ($18,660) ($18,660) ($83,970) $0 8 Ensure all gifted and talented students are identified and served. p. 85 $0 $0 $0 $0 $0 $0 $0 9 Develop and implement a plan to increase the number of students taking Advanced Placement courses and exams. p. 86 $0 $0 $0 $0 $0 $0 $0 10 Increase participation of all minority students in AP courses and AP exams. p. 88 $0 $0 $0 $0 $0 $0 $0 11 Ensure efficient use of the pre-referral procedures. p. 95 $0 $0 $0 $0 $0 $0 $0 Chapter 2 Total ($9,330) ($18,660) ($18,660) ($18,660) ($18,660) ($83,970) $0 Chapter 3 Personnel Management 12 Review and align job titles and develop a procedure for notifying the Human Resources Department regarding any job title changes. p. 111 $0 $0 $0 $0 $0 $0 $0 13 Secure personnel files and retrain staff in personnel files security. p. 112 $0 $0 $0 $0 $0 $0 $0 14 Develop electronic processes and templates to increase productivity. p. 114 $0 $0 $0 $0 $0 $0 $0 15 Redesign the exit interview form to capture termination reasons and train supervisors on its importance and use. p. 122 $0 $0 $0 $0 $0 $0 $0 16 Set specific recruitment goals and develop strategies that target the desired applicant. p. 125 $0 $0 $0 $0 $0 $0 $0 17 Implement a retirement incentive plan that considers district impact. p. 127 $0 $6,196 $68,647 $84,868 $136,719 $296,430 $0 18 Review and update job descriptions to provide a clear understanding of the essential tasks of each position. p. 130 $0 $0 $0 $0 $0 $0 $0 Chapter 3 Total $0 $6,196 $68,647 $84,868 $136,719 $296,430 $0 Chapter 4 Facilities and Use Management 19 Update and expand the long-range facilities plan. p. 141 $0 $0 $0 $0 $0 $0 ($3,000) 20 Include the director of Maintenance on district management teams. p. 143 $0 $0 $0 $0 $0 $0 $0 21 Automate the work order process to track orders by facility, frequency and cost. p. 147 $0 $0 $0 $0 $0 $0 ($900) 22 Develop a preventive maintenance plan to help reduce maintenance costs. p. 149 $0 $0 $0 $0 $0 $0 $0 23 Contact an energy consultant to conduct an energy management audit of all KISD facilities. p. 151 $0 $0 $0 $0 $0 $0 $0 Chapter 4 Total $0 $0 $0 $0 $0 $0 ($3,900) Chapter 5 Asset and Risk Management 24 Structure the next bank depository agreement to sweep daily balance into overnight investments. p. 160 $0 $43,349 $43,349 $43,349 $43,349 $173,396 $0 25 Adopt a policy that all tax collections are deposited into the district's general operating fund within one business day of receipt. p. 161 $1,316 $1,755 $1,755 $1,755 $1,755 $8,336 $0 26 Procure zippered bags that can be locked to secure food service cash during transport to the district bank and establish written procedures to reconcile the cash report to the deposit slip. p. 162 $0 $0 $0 $0 $0 $0 ($420) 27 Establish an accident prevention program and appoint a safety monitor to each school to reduce workers' compensation costs. p. 171 $0 $0 $0 $0 $0 $0 $0 28 Assign individual accountability for fixed asset custody to principals and department heads. p. 175 $0 $0 $0 $0 $0 $0 $0 Chapter 5 Total $1,316 $45,104 $45,104 $45,104 $45,104 $181,732 ($420) Chapter 6 Financial Management 29 Provide Texas Association of School Business Officials training for the district's staff accountant and bookkeeper. p. 189 $0 $0 $0 $0 $0 $0 $0 30 Develop procedures and require monthly reports for special revenue funds to enable the district to receive all allowable grant funds. p. 190 $0 $0 $0 $0 $0 $0 $0 31 Cross-train accounts payable and payroll processing duties and establish step-by-step procedures. p. 194 $0 $0 $0 $0 $0 $0 $0 32 Develop procedures to more accurately estimate and monitor revenues and to adjust expenditure budgets when revenue estimates are not met. p. 202 $0 $0 $0 $0 $0 $0 $0 33 Establish a general fund balance policy, develop administrative procedures to achieve and maintain the balance and require reports to the board. p. 206 $0 $0 $0 $0 $0 $0 $0 34 Adopt a board resolution restricting the use of the net proceeds from the land sale without specific approval by the board and invest the net proceeds. p. 207 $110,000 $110,000 $110,000 $110,000 $110,000 $550,000 $0 35 Review tax office operations and develop a long-term plan. p. 209 $0 $0 $0 $0 $0 $0 $0 36 Adopt a formal policy for tracking and periodically reporting on the status of audit and other report recommendations. p. 212 $0 $0 $0 $0 $0 $0 $0 37 Hire an internal auditor who reports directly to the board. p. 214 ($25,875) ($51,750) ($51,750) ($51,750) ($51,750) ($232,875) $0 Chapter 6 Total $84,125 $58,250 $58,250 $58,250 $58,250 $317,125 $0 Chapter 7 Purchasing 38 Develop and implement purchasing monitoring procedures to improve compliance with state law and board policy. p. 224 $0 $0 $0 $0 $0 $0 $0 39 Develop policies, procedures and limits for credit card use. p. 227 $0 $0 $0 $0 $0 $0 $0 40 Implement an automated inventory management system and conduct regular inventory counts that are recorded to the district's financial records. p. 229 ($1,000) ($1,000) ($1,000) ($1,000) ($1,000) ($5,000) ($5,000) 41 Establish a contracting process and assign a staff member in the Finance Department to monitor vendor compliance. p. 231 $0 $0 $0 $0 $0 $0 $0 42 Implement an automated textbook inventory system in the district's middle and high schools to improve textbook accountability. p. 234 $2,728 $2,628 $2,628 $2,628 $2,628 $13,240 ($6,935) 43 Implement a process for delivery and receipt of all textbooks at the district's Maintenance warehouse. p. 236 $0 $0 $0 $0 $0 $0 $0 Chapter 7 Total $1,728 $1,628 $1,628 $1,628 $1,628 $8,240 ($11,935) Chapter 8 Food Service 44 Reduce staffing to achieve industry meals per labor hour standards. p. 247 $26,344 $52,687 $52,687 $52,687 $52,687 $237,092 $0 45 Restrict vending operations and concessions during the lunch period. p. 252 $0 $0 $0 $0 $0 $0 $0 46 Introduce brand name items in the high school cafeteria to increase participation. p. 253 $0 $0 $0 $0 $0 $0 $0 47 Include the director of Child Nutrition in all decisions that affect food service operations. p. 255 $0 $0 $0 $0 $0 $0 $0 48 Develop and administer an annual survey to evaluate food service operations. p. 257 $0 $0 $0 $0 $0 $0 $0 49 Allocate custodial costs to the Child Nutrition Department budget. p. 261 $14,410 $34,583 $34,583 $34,583 $34,583 $152,742 $0 50 Automate food service financial and performance reports. p. 262 $0 $0 ($1,800) ($1,800) ($1,800) ($5,400) ($12,000) 51 Develop a phased capital replacement plan for food service equipment. p. 265 $0 $0 $0 $0 $0 $0 $0 Chapter 8 Total $40,754 $87,270 $85,470 $85,470 $85,470 $384,434 ($12,000) Chapter 9 Student Transportation 52 Develop a departmental mission statement, goals and objectives and expand the existing performance monitoring program to measure productivity and service quality. p. 278 $0 $0 $0 $0 $0 $0 $0 53 Establish the Transportation Department as an internal service fund. p. 280 $0 $0 $0 $0 $0 $0 $0 54 Upgrade the Transportation Department's existing radio system. p. 282 ($626) ($3,756) ($3,756) ($3,756) ($3,756) ($15,650) ($11,866) 55 Provide annual retraining to all personnel who drive buses and evaluate their driving performance annually. p. 284 $0 $0 $0 $0 $0 $0 $0 56 Design routes and schedules based on an analysis of student demographic data and established routing and scheduling guidelines. p. 287 $0 $56,872 $56,872 $56,872 $56,872 $227,488 ($175) 57 Adopt and commit funds to a bus replacement plan. p. 290 $0 ($108,000) ($108,000) ($108,000) ($108,000) ($432,000) $0 58 Conduct preventive maintenance inspections on school buses every 3,000 miles. p. 292 $0 $0 $0 $0 $0 $0 $0 Chapter 9 Total ($626) ($54,884) ($54,884) ($54,884) ($54,884) ($220,162) ($12,041) Chapter 10 Safety and Security 59 Expand the Safe and Drug Free Schools committee's scope to add districtwide security issues as a component of safe schools. p. 298 $0 $0 $0 $0 $0 $0 $0 60 Replace the cores on external school door locks, establish a tracking system that matches a core with all assigned keys and implement a written replacement policy. p. 300 $0 $0 $0 $0 $0 $0 ($1,151) 61 Have staff require visitors to sign-in at the office and wear a badge. p. 304 $0 $0 $0 $0 $0 $0 $0 62 Resurface the area surrounding the upper elementary school's merry-go-round for a soft landing, or remove the merry-go-round. p. 305 $0 $0 $0 $0 $0 $0 ($366) 63 Develop a consistent set of emergency signals for all schools. p. 306 $0 $0 $0 $0 $0 $0 $0 64 Develop a reintegration program that provides Disciplinary Alternative Education Program students with access to social services and counseling. p. 312 $0 $0 $0 $0 $0 $0 $0 Chapter 10 Total $0 $0 $0 $0 $0 $0 ($1,517) Chapter 11 Computers and Technology 65 Develop a training plan for Technology Department staff members. p. 319 ($4,000) ($4,000) ($4,000) ($4,000) ($4,000) ($20,000) $0 66 Develop a rotating on-call schedule for Technology Department staff. p. 321 $0 $0 $0 $0 $0 $0 $0 67 Create a more effective communication process to inform the district of technology-related issues. p. 323 $0 $0 $0 $0 $0 $0 $0 68 Develop a district policy for personal computer configurations and install configuration control software to restrict user ability to alter hardware configurations. p.326 $0 $0 $0 $0 $0 $0 ($16,198) 69 Establish a policy that defines the Technology Department's role and authorizes it to define technology standards and approve hardware and software purchases. p. 328 $0 $0 $0 $0 $0 $0 $0 70 Require new technology products to be tested before they are placed in use. p. 329 $0 $0 $0 $0 $0 $0 $0 71 Require all Technology Department staff and school technologists to use the problem-tracking software. p. 331 $0 $0 $0 $0 $0 $0 ($1,980) 72 Use the total capabilities of the district's problem-tracking software. p. 332 $0 $0 $0 $0 $0 $0 $0 73 Update and document all district technology policies, procedures and standards. p. 334 $0 $0 $0 $0 $0 $0 $0 74 Link the technology plan's requirements with the annual Technology Department budget submission. p. 335 $0 $0 $0 $0 $0 $0 $0 75 Require the use of the district's automated tools to collect PEIMS data. p. 336 $0 $0 $0 $0 $0 $0 $0 76 Revise the disaster recovery plan and require data archive tapes to be stored at an off-site location. p. 338 ($51) ($51) ($51) ($51) ($51) ($255) $0 77 Acquire a network management tool to enable staff to efficiently direct the district' technology infrastructure. p. 343 ($0) ($0) ($0) ($0) ($0) ($0) ($13,842) Chapter 11 Total ($4,051) ($4,051) ($4,051) ($4,051) ($4,051) ($20,255) ($32,020) Savings $254,531 $607,270 $669,721 $685,942 $737,793 $2,955,257 $0 Costs ($40,882) ($187,217) ($189,017) ($189,017) ($189,017) ($795,150) ($73,833) Total $213,649 $420,053 $480,704 $496,925 $548,776 $2,160,107 ($73,833)
Total Savings $2,955,257 Total Costs ($868,983) Net Total $2,086,274