TSPR Fort Worth Independent School District

Appendix A - Status of Recommendations and Savings

Rec # Recommendation Implementation
Status TSPR's Projected
Five-Year Savings (Costs) Actual Savings
(Costs) To Date FWISD's Projected
Five-Year Savings (Costs) Comments

Chapter 12 Safety and Security

123 Develop a comprehensive long-range districtwide safety and security plan that includes performance measures. p. 492 Complete $0 $0 $0 Student Affairs, in collaboration with other stakeholders, developed a long-range safety and security plan for 2002-03. As recommended, the plan includes performance measures and forms for reporting progress.

124 Implement procedures to include SSI officers' input on safety reviews and initiatives, incorporating their response into district planning and decision-making. p. 494 Complete $0 $0 $0 The executive director of Student Affairs met with the School Security Initiative Committee to develop the School Safety Assessment in October 2002, which elementary and secondary school management approved in October 2002. The results of the assessment will be distributed to district personnel annually. Campuses use this information to assess and correct the condition of safety equipment, signage and existing hazards on grounds and in buildings.

125 Develop a maintenance and phased-replacement plan for security equipment. p. 495 Complete ($250,000) ($50,000) ($250,000) FWISD area advisors complete a security equipment inventory at a minimum of once per semester. The vendor and trained district employees provide regular maintenance on security equipment. The department has included an annual replacement schedule in the 2002-03 budget.

126 Discontinue use of area advisor vehicles and implement automobile allowances. p. 496 Rejected $22,396 $0 $0 The area advisors respond to calls for service at all district schools and are routinely required to transport students and perform a variety of other functions. District administrators said that if the district required employees to use their personal vehicles, there would be a clear and present liability hazard. In addition, administrators said the visibility of the district cars serves as a deterrent to crime.

127 Eliminate dispatcher overtime by varying the shift schedules for backup secretaries. p. 498 Complete $19,610 $3,922 $19,610 The day after the TSPR report was released in May 2001; the district implemented a flex schedule for the dispatchers to eliminate overtime costs. In addition, secretaries and other staff were cross-trained to allow flexibility when someone was off.

128 Develop computer reporting forms and electronic routing to collect, evaluate and report performance measurement and other safety management information efficiently. p. 502 Complete $0 $0 $0 During summer 2002, staff members developed an Incident Report for submission to the CIO. Because the district could not find software to fulfill its needs, the district decided to develop the system in-house.

129 Develop a policy to incorporate Crime Prevention Through Environmental Design (CPTED) principles into all new construction and renovation projects. p. 503 Complete $0 $0 $0 The board approved a policy in fall 2002 developed by the executive director of Student Affairs, in collaboration with other district officials that serves as a guideline for incorporating CPTED principles into new construction and/or renovations.

130 Adopt consistent districtwide emergency warning signals. p. 506 Complete $0 $0 $0 In August 2001, FWISD printed and distributed a revised Emergency Flip Chart, which included consistent, districtwide emergency warning signals. The district will review this chart annually. During summer 2002, the Maintenance Department instructed personnel on every campus on how to reset the bell systems so that appropriate bells would sound for each emergency type.

131 Enforce the dress code for campus monitors so visitors can easily identify them. p. 507 Complete $0 ($36,000) ($140,000) In spring 2002, Student Affairs staff met with principals and campus monitors to discuss the importance of following and enforcing the dress code. Also; the district purchased shirts and hats for each monitor to ensure compliance. The department conducts unannounced visits to ensure campus enforcement of the dress code policy.

132 Expand the campus monitor training curriculum and develop training materials for principals regarding campus monitor roles, responsibilities and duties. p. 507 Complete $0 $0 $0 The administration developed a Campus Monitor Handbook, which it distributed in fall 2001 to each school principal. As recommended, the Office of Student Affairs expanded the training curriculum in 2002 to include the roles and responsibilities of the campus monitor.

133 Design and implement a consistent districtwide identification system for students, staff and visitors. p. 510 Complete $0 $0 $0 The district implemented a districtwide identification system as recommended beginning in March 2002. Each school has visitor/volunteer sign-in books. The district made photo ID badges for authorized school volunteers. Other visitor badges, with spaces for name and date, were made available to campuses in fall 2002. Non-instructional employees, such as maintenance, have new, uniform photo ID badges. In October 2002, the district provided all central office staff with photo ID badges.

134 Place clearly visible signs at all entrances directing visitors to the office for sign-in. p. 511 Complete ($12,000) $0 $0 In August 2002, Student Affairs staff worked with principals to place the appropriate number of visitor signs to provide clear visibility and directions.

135 Align the oversight responsibilities for all alternative education programs under the director of Alternative Schools. p. 519 Complete $0 $37,000 $185,000 FWISD replaced all contract alternative education programs with district sites under the supervision of the director of Alternative Schools. The savings shown result from discontinuing those contracts and offering the programs with in-house staff.

136 Develop a reporting structure to evaluate discipline management and related safety practices on a districtwide basis to identify, document and implement best practices. p. 520 Complete $0 $0 $0 In February 2002, the district formed a Discipline Stakeholder Committee to determine the best practices implemented at schools. The planning principals from each feeder pattern helped identify the best practices. The committee analyzed data from Student Affairs on discipline referrals and from Information Services on attendance. The district used the information during new administrator training and disseminated it to all campus level administrators in fall 2002. Best practices are posted on the district's "First Class" e-mail system.

Chapter 12 Total ($219,994) ($45,078) ($185,390)

Grand Total All Chapters $13,389,583 ($1,360,083) $12,479,954

Rec #	Recommendation	Implementation Status	TSPR's Projected Five-Year Savings (Costs)	Actual Savings (Costs) To Date	FWISD's Projected Five-Year Savings (Costs)	Comments
Chapter 12 Safety and Security
123	Develop a comprehensive long-range districtwide safety and security plan that includes performance measures. p. 492	Complete	$0	$0	$0	Student Affairs, in collaboration with other stakeholders, developed a long-range safety and security plan for 2002-03. As recommended, the plan includes performance measures and forms for reporting progress.
124	Implement procedures to include SSI officers' input on safety reviews and initiatives, incorporating their response into district planning and decision-making. p. 494	Complete	$0	$0	$0	The executive director of Student Affairs met with the School Security Initiative Committee to develop the School Safety Assessment in October 2002, which elementary and secondary school management approved in October 2002. The results of the assessment will be distributed to district personnel annually. Campuses use this information to assess and correct the condition of safety equipment, signage and existing hazards on grounds and in buildings.
125	Develop a maintenance and phased-replacement plan for security equipment. p. 495	Complete	($250,000)	($50,000)	($250,000)	FWISD area advisors complete a security equipment inventory at a minimum of once per semester. The vendor and trained district employees provide regular maintenance on security equipment. The department has included an annual replacement schedule in the 2002-03 budget.
126	Discontinue use of area advisor vehicles and implement automobile allowances. p. 496	Rejected	$22,396	$0	$0	The area advisors respond to calls for service at all district schools and are routinely required to transport students and perform a variety of other functions. District administrators said that if the district required employees to use their personal vehicles, there would be a clear and present liability hazard. In addition, administrators said the visibility of the district cars serves as a deterrent to crime.
127	Eliminate dispatcher overtime by varying the shift schedules for backup secretaries. p. 498	Complete	$19,610	$3,922	$19,610	The day after the TSPR report was released in May 2001; the district implemented a flex schedule for the dispatchers to eliminate overtime costs. In addition, secretaries and other staff were cross-trained to allow flexibility when someone was off.
128	Develop computer reporting forms and electronic routing to collect, evaluate and report performance measurement and other safety management information efficiently. p. 502	Complete	$0	$0	$0	During summer 2002, staff members developed an Incident Report for submission to the CIO. Because the district could not find software to fulfill its needs, the district decided to develop the system in-house.
129	Develop a policy to incorporate Crime Prevention Through Environmental Design (CPTED) principles into all new construction and renovation projects. p. 503	Complete	$0	$0	$0	The board approved a policy in fall 2002 developed by the executive director of Student Affairs, in collaboration with other district officials that serves as a guideline for incorporating CPTED principles into new construction and/or renovations.
130	Adopt consistent districtwide emergency warning signals. p. 506	Complete	$0	$0	$0	In August 2001, FWISD printed and distributed a revised Emergency Flip Chart, which included consistent, districtwide emergency warning signals. The district will review this chart annually. During summer 2002, the Maintenance Department instructed personnel on every campus on how to reset the bell systems so that appropriate bells would sound for each emergency type.
131	Enforce the dress code for campus monitors so visitors can easily identify them. p. 507	Complete	$0	($36,000)	($140,000)	In spring 2002, Student Affairs staff met with principals and campus monitors to discuss the importance of following and enforcing the dress code. Also; the district purchased shirts and hats for each monitor to ensure compliance. The department conducts unannounced visits to ensure campus enforcement of the dress code policy.
132	Expand the campus monitor training curriculum and develop training materials for principals regarding campus monitor roles, responsibilities and duties. p. 507	Complete	$0	$0	$0	The administration developed a Campus Monitor Handbook, which it distributed in fall 2001 to each school principal. As recommended, the Office of Student Affairs expanded the training curriculum in 2002 to include the roles and responsibilities of the campus monitor.
133	Design and implement a consistent districtwide identification system for students, staff and visitors. p. 510	Complete	$0	$0	$0	The district implemented a districtwide identification system as recommended beginning in March 2002. Each school has visitor/volunteer sign-in books. The district made photo ID badges for authorized school volunteers. Other visitor badges, with spaces for name and date, were made available to campuses in fall 2002. Non-instructional employees, such as maintenance, have new, uniform photo ID badges. In October 2002, the district provided all central office staff with photo ID badges.
134	Place clearly visible signs at all entrances directing visitors to the office for sign-in. p. 511	Complete	($12,000)	$0	$0	In August 2002, Student Affairs staff worked with principals to place the appropriate number of visitor signs to provide clear visibility and directions.
135	Align the oversight responsibilities for all alternative education programs under the director of Alternative Schools. p. 519	Complete	$0	$37,000	$185,000	FWISD replaced all contract alternative education programs with district sites under the supervision of the director of Alternative Schools. The savings shown result from discontinuing those contracts and offering the programs with in-house staff.
136	Develop a reporting structure to evaluate discipline management and related safety practices on a districtwide basis to identify, document and implement best practices. p. 520	Complete	$0	$0	$0	In February 2002, the district formed a Discipline Stakeholder Committee to determine the best practices implemented at schools. The planning principals from each feeder pattern helped identify the best practices. The committee analyzed data from Student Affairs on discipline referrals and from Information Services on attendance. The district used the information during new administrator training and disseminated it to all campus level administrators in fall 2002. Best practices are posted on the district's "First Class" e-mail system.
	Chapter 12 Total		($219,994)	($45,078)	($185,390)
Grand Total All Chapters			$13,389,583	($1,360,083)	$12,479,954