TSPR Brownsville ISD - Executive Summary

EXECUTIVE SUMMARY

Executive Summary Overview

Summary of Costs and Savings by Recommendation (Exhibit 4)

Exhibit 4
Summary of Costs and Savings by Recommendation

Recommendation 2003-04 2004-05 2005-06 2006-07 2007-08 Total
5-Year
(Costs)
or Savings One
Time
(Costs)
or Savings

Chapter 1: District Organization and Management

1 Ensure that all board members understand their roles and responsibilities, and those of district management by developing operating procedures and a self-monitoring system. p. 29 $0 $0 $0 $0 $0 $0 ($2,400)

2 Train all school board members and administrative staff on conducting meetings in accordance with Robert's Rules of Order. p. 30 $0 $0 $0 $0 $0 $0 ($855)

3 Establish a formal annual appraisal instrument that includes specific performance measures for the superintendent. p. 33 ($840) ($840) $0 $0 $0 ($1,680) $0

4 Eliminate all board committees and establish a Committee of the Whole to hear presentations from staff committees responsible for researching pertinent issues. p. 35 $0 $0 $0 $0 $0 $0 $0

5 Adopt a policy restricting procurement from or contracting with business entities in which a board member has a substantial interest. p. 37 $0 $0 $0 $0 $0 $0 $0

6 Update and consistently enforce district policy BED (LOCAL) regarding the public participation in open board meetings. p. 39 $0 $0 $0 $0 $0 $0 $0

7 Rename the position of assistant superintendent for Administrative Services to assistant superintendent for Auxiliary Services and reassign the functional responsibilities assumed by the area superintendents. p. 44 $0 $0 $0 $0 $0 $0 $0

8 Clearly define the area superintendents' reporting structure, roles and responsibilities. p. 45 $0 $0 $0 $0 $0 $0 $0

9 Reorganize the division of Curriculum and Instruction by adding a Support Services position and reassigning responsibilities to reflect a more logical grouping of functions. p. 48 ($90,607) ($90,607) ($90,607) ($90,607) ($90,607) ($453,035) $0

Totals-Chapter 1 ($91,447) ($91,447) ($90,607) ($90,607) ($90,607) ($454,715) ($3,255)

Chapter 2: Educational Service Delivery

10 Conduct effectiveness evaluations of TASP-related programs and include student performance as a measure of success and program change. p. 73 $0 $0 $0 $0 $0 $0 $0

11 Return oversight of the Advanced Academics program to the Curriculum and Instruction Department and hire staff to fill current vacancies. p. 77 $0 $0 $0 $0 $0 $0 $0

12 Ensure all teachers, counselors and principals receive state- and district-required gifted and talented training hours and track annual participation rates. p. 78 $0 $0 $0 $0 $0 $0 $0

13 Develop a gifted and talented program improvement plan and include student AP examination scores in program evaluations. p. 82 $0 $0 $0 $0 $0 $0 $0

14 Implement strategies to increase participation rates and improve student scores on Advanced Placement examinations. p. 85 $0 $0 $0 $0 $0 $0 $0

15 Increase student participation and passing rates for college entrance examinations. p. 87 $0 $0 $0 $0 $0 $0 $0

16 Create a long-range plan including grant funding and budget reallocations to achieve "acceptable" library collection standards within five years and "exemplary" standards at the conclusion of the plan. p. 92 ($78,480) ($78,480) ($78,480) ($78,480) ($78,480) ($392,400) $0

17 Fully implement the Master Schedule Timeline and create board policy specifying the use of counselor time. p. 101 $0 $0 $0 $0 $0 $0 $0

18 Revise annual admission, review and dismissal meeting attendance requirements and monitor educational diagnosticians overtime expenditures. p. 106 $79,743 $159,486 $159,486 $159,486 $159,486 $717,687 $0

19 Monitor bilingual student pass rates to implement program changes. p. 126 $0 $0 $0 $0 $0 $0 $0

20 Monitor implementation of strategies to reduce number of limited English proficient students in special education and evaluate their effectiveness. p. 128 $0 $0 $0 $0 $0 $0 $0

21 Increase the number of bilingual/English as a Second Language students in districtwide Gifted and Talented programs. p. 130 $0 $0 $0 $0 $0 $0 $0

22 Increase participation of limited English proficient students in career and technology education courses. p. 141 $0 $0 $0 $0 $0 $0 $0

23 Modify student enrollment projections and staff allocation model and ensure timely hiring of career and technology education staff. p. 142 $0 $0 $0 $0 $0 $0 $0

24 Develop and implement strategies to reduce the number of special education students placed in disciplinary alternative education programs. p. 147 $0 $0 $0 $0 $0 $0 $0

Totals-Chapter 2 $1,263 $81,006 $81,006 $81,006 $81,006 $325,287 $0

Chapter 3: Human Resources Management

25 Centralize personnel and human resources functions under a single Human Resources Department and eliminate excess staff. p.156 $254,011 $254,011 $254,011 $254,011 $254,011 $1,270,055 $0

26 Ensure annual written performance appraisals are completed for all employees. p. 159 $0 $0 $0 $0 $0 $0 $0

27 Use staffing allocation formulas to determine the number of positions within each department and eliminate excess positions. p. 167 $5,238,792 $5,238,792 $5,238,792 $5,238,792 $5,238,792 $26,193,960 $0

28 Establish checks and balances to ensure that everyone follows board-approved hiring practices. p. 173 $0 $0 $0 $0 $0 $0 $0

29 Implement procedures to ensure that reference checks are conducted on all new employees. p. 175 $0 $0 $0 $0 $0 $0 $0

30 Create a position for a full-time Employee Assistance Program coordinator. p. 178 ($71,694) ($71,694) ($71,694) ($71,694) ($71,694) ($358,470) $0

Totals-Chapter 3 $5,421,109 $5,421,109 $5,421,109 $5,421,109 $5,421,109 $27,105,545 $0

Chapter 4: Community Involvement

31 Use a survey as a means of allowing the district's parents and community members to provide input on the performance of the Public Information Office. p. 189 ($1,038) ($1,038) ($1,038) ($1,038) ($1,038) ($5,190) $0

32 Assign responsibility for coordinating the Adopt-a-School program to the Public Information Office and develop a mechanism for tracking the monetary and in-kind contributions of each business partner in a manner that will more equitably distribute contributions to schools. p. 193 ($893) ($893) ($893) ($893) ($893) ($4,465) $0

33 Publish and print the district's newsletter, News Review, in both English and Spanish to improve district communications with the 90 percent Hispanic population. p. 199 ($20,100) ($20,100) ($20,100) ($20,100) ($20,100) ($100,500) $0

34 Discontinue production and distribution of the wall and pocket calendars. p. 200 $575 $575 $575 $575 $575 $2,875 $0

35 Contact national non-profit organizations to recruit volunteers and implement volunteer incentive initiatives for the community at no cost to the district to fill gaps in the service delivery. p. 205 $0 $0 $0 $0 $0 $0 $0

36 Adjust the parent education centers' schedules and hours of operation to promote parent participation. p. 208 $0 $0 $0 $0 $0 $0 $0

Totals-Chapter 4 ($21,456) ($21,456) ($21,456) ($21,456) ($21,452) ($107,280) $0

Chapter 5: Facilities Use and Management

37 Reorganize Facilities, Maintenance and Custodial Services under the assistant superintendent of Administrative Services. p. 221 $0 $0 $0 $0 $0 $0 $0

38 Conduct a comprehensive facilities analysis and incorporate results into a long-range facilities master plan. p. 223 $0 $0 $0 $0 $0 $0 ($802,716)

39 Create a Facilities planner position responsible for long-term planning, building assessments and budget planning. p. 225 ($70,683) ($70,683) ($70,683) ($70,683) ($70,683) ($353,415) $0

40 Develop a structured construction management and monitoring process. p. 227 $0 $0 $0 $0 $0 $0 $0

41 Develop and adopt Architectural/Engineering selection procedures that reinforce selection of the most qualified firms. p. 228 $0 $0 $0 $0 $0 $0 $0

42 Establish appropriate construction contingency levels and manage contingency funds outside of construction contracts. p. 230 $0 $0 $0 $0 $0 $0 $0

43 Develop a checklist of requirements to be completed before contractors are allowed to begin a project. p. 230 $0 $0 $0 $0 $0 $0 $0

44 Develop a preventive maintenance plan to help reduce maintenance costs. p. 233 $0 $83,334 $166,667 $166,667 $166,667 $583,335 ($108,000)

45 Develop a plan to upgrade the current work order system to track work orders and preventive maintenance needs by facility, frequency and cost. p. 234 $0 $240,000 $240,000 $240,000 $240,000 $960,000 ($80,000)

46 Conduct a cost-benefit analysis for outsourcing portable building construction and HVAC projects. p. 236 $0 $0 $0 $0 $0 $0 $0

47 Centralize all custodial services functions under the custodial/ environmental supervisor. p. 238 $0 $0 $0 $0 $0 $0 $0

48 Apply custodial staffing formulas to staff schools and other facilities with the appropriate number of custodians. p. 241 $610,762 $610,762 $610,762 $610,762 $610,762 $3,053,810 $0

49 Consider using recommendations included in the State Energy Conservation Office report. p. 243 $0 $40,536 $40,536 $40,536 $40,536 $162,144 $0

Totals-Chapter 5 $540,079 $903,949 $987,282 $987,282 $987,282 $4,405,874 ($990,716)

Chapter 6: Asset and Risk Management

50 Prepare monthly and annual cash flow forecasts. p.254 $0 $0 $0 $0 $0 $0 $0

51 Ensure compliance with the Public Funds Investment Act and related training by designating responsibility in a position's job description. p. 256 $0 $0 $0 $0 $0 $0 $0

52 Centralize the activity fund accounts to improve internal controls. p. 259 $0 $0 $0 $0 $0 $0 $0

53 Implement a light-duty policy for employees. p. 266 $132,157 $132,157 $132,157 $132,157 $132,157 $660,785 $0

54 Maintain a central file of all insurance policies for the district and update the insurance information spreadsheet to reflect premiums and coverages annually. p. 268 $0 $0 $0 $0 $0 $0 $0

55 Implement the blood borne pathogen exposure control plan and conduct annual evaluations of the plan. p. 269 ($81,400) ($8,140) ($8,140) ($8,140) ($8,140) ($113,960) $0

56 Adopt a board policy that defines the value of fixed assets that should be capitalized, establishes the depreciation method that should be used and assigns responsibility for safeguarding fixed assets. p. 276 $0 $0 $0 $0 $0 $0 $0

Totals-Chapter 6 $50,757 $124,017 $124,017 $124,017 $124,017 $546,825 $0

Chapter 7: Financial Management

57 Restructure the Budget and Finance Departments, reduce staff and clearly define job titles. p. 292 $188,271 $188,271 $188,271 $188,271 $188,271 $941,355 $0

58 Annually analyze historical expenditures early in the budget process and establish budget targets to increase funding percentages for instructional categories. p. 299 $0 $0 $0 $0 $0 $0 $0

59 Decentralize and automate the district budget process to eliminate duplication of effort and ensure all budget managers are included throughout the process. p. 301 $0 $0 $0 $0 $0 $0 $0

60 Revise budget documents to include more informative data and develop balanced budgets that provide realistic expectation of revenues and expenditures. p. 305 $0 $0 $0 $0 $0 $0 $0

61 Require the chief financial officer to present budget summaries each month at board meetings and fiscal impact statements for each agenda item. p. 309 $0 $0 $0 $0 $0 $0 $0

62 Establish a general fund balance policy, develop a plan to achieve and maintain a target fund balance and require reports to the board. p. 312 $0 $0 $0 $0 $0 $0 $0

63 Develop a tax collection policy and prepare separate requests for proposals for current and delinquent tax collection services to eliminate conflict of interest. p. 318 $552,792 $952,493 $1,351,105 $1,341,986 $1,336,933 $5,530,309 $0

64 Contract with external auditor to perform a more extensive review of the district's internal controls and financial practices. p. 322 ($8,000) ($8,000) ($8,000) ($8,000) ($8,000) ($40,000) $0

65 Develop a board policy to require the internal auditor to report functionally to the Board of Trustees and administratively to the superintendent. p. 324 $0 $0 $0 $0 $0 $0 $0

66 Revise job descriptions for the internal audit staff to require additional technical proficiency, experience and certifications and fill the Lead Internal Auditor position. p. 326 $0 $0 $0 $0 $0 $0 $0

67 Improve the internal audit plan by incorporating risk assessments and a discussion of overall audit objectives. p. 329 $0 $0 $0 $0 $0 $0 $0

68 Purchase and require all hourly staff to use a districtwide automated timekeeping system. p. 332 $0 $0 $0 $0 $0 $0 ($375,000)

69 Develop a comprehensive districtwide financial management procedures manual. p. 334 $0 $0 $0 $0 $0 $0 $0

Totals-Chapter 7 $733,063 $1,132,764 $1,531,376 $1,522,257 $1,517,204 $6,431,664 ($375,000)

Chapter 8: Purchasing and Warehousing

70 Develop and implement purchasing procedures that include a system of internal controls and specific sanctions for non-compliance. p. 345 $0 $0 $0 $0 $0 $0 $0

71 Automate the requisition process by implementing existing system capabilities and streamline the process required for purchase order approval. p. 348 $0 $0 $0 $0 $0 $0 $0

72 Reorganize the Purchasing Department by upgrading job descriptions, providing training to staff and reducing excess staff. p. 350 $145,189 $145,189 $145,189 $145,189 $145,189 $725,945 $0

73 Eliminate the district's dry goods leased warehouse by ordering supplies and furniture on a just-in-time basis. p. 360 $27,600 $27,600 $27,600 $27,600 $27,600 $138,000 $0

Totals-Chapter 8 $172,789 $172,789 $172,789 $172,789 $172,789 $863,945 $0

Chapter 9: Computers and Technology

74 Create a chief information officer position that reports directly to the superintendent and consolidate all technology-related functions under this position. p. 374 ($3,910) ($3,910) ($3,910) ($3,910) ($3,910) ($19,550) $0

75 Combine and collapse all existing technology committees to form an interdepartmental Technology Users Steering Committee. p. 377 $0 $0 $0 $0 $0 $0 $0

76 Upgrade the long-range technology plan and broaden its scope to cover all technology areas. p. 382 $0 $0 $0 $0 $0 $0 $0

77 Update, create and consolidate policies and procedures for all technology-related functions. p. 384 $0 $0 $0 $0 $0 $0 $0

78 Develop and implement a formal methodology for the selection, implementation and integration of an integrated technology information systems. p. 386 $0 $0 $0 $0 $0 $0 $0

79 Create a districtwide disaster recovery plan. p. 389 $0 $0 $0 $0 $0 $0 $0

80 Equitably distribute instructional computers among elementary schools. p. 391 $0 $0 $0 $0 $0 $0 $0

81 Hire a Training Lead Teacher to conduct technology training for schools. p. 392 ($56,037) ($56,037) ($56,037) ($56,037) ($56,037) ($280,185) $0

Totals-Chapter 9 ($59,947) ($59,947) ($59,947) ($59,947) ($59,947) ($299,735) $0

Chapter 10: Student Transportation

82 Improve driver turnover by increasing bus driver salaries. p. 409 ($149,023) ($149,023) ($149,023) ($149,023) ($149,023) ($745,115) $0

83 Immediately fill the positions for all unassigned routes and hire a pool of permanent, part-time drivers to manage absenteeism and overtime expenditures. p. 412 $63,524 $63,524 $63,524 $63,524 $63,524 $317,620 $0

84 Develop benchmarks and a methodology for collecting and reporting data for monitoring the department's performance on a regular basis. p. 419 $0 $0 $0 $0 $0 $0 $0

85 Develop a plan to complete implementation and use the preventive maintenance module of the district's vehicle maintenance information system. p. 423 $0 $0 $0 $0 $0 $0 $0

86 Outsource the Transportation Department's parts supply and inventory function to a local private supplier to improve productivity. p. 424 $27,921 $27,921 $27,921 $27,921 $27,921 $139,605 $0

87 Develop and implement a formal school bus replacement policy that includes a plan for rotating buses and is based on the fleet's mileage, age and maintenance records. p. 426 $0 $0 $0 $0 $0 $0 $0

Totals-Chapter 10 ($57,578) ($57,578) ($57,578) ($57,578) ($57,578)) ($287,890) $0

Chapter 11: Food Services

88 Exclude custodial hours from the MPLH calculation and develop a staffing standard for Food Service custodians. p. 445 $277,701 $277,701 $277,701 $277,701 $277,701 $1,388,505 $0

89 Solicit Food Services management expertise and consider departmental goals and objectives when making key decisions that affect the department. p. 447 $0 $0 $0 $0 $0 $0 $0

90 Prepare a five-year preventative maintenance plan for food service equipment and staff accordingly. p. 449 ($44,336) ($44,336) ($44,336) ($44,336) ($44,336) ($221,680) $0

91 Institute two lunch periods at all high schools. p. 457 $0 $33,039 $63,571 $141,102 $141,102 $378,814 $0

92 Adopt board policy that restricts vending operations and concessions during any of the meal periods. p. 459 $0 $0 $0 $0 $0 $0 $0

93 Expand the Breakfast-in-a-Bag program to every school in the district. p. 460 $271,783 $384,960 $535,707 $648,605 $648,605 $2,489,600 $0

94 Allocate utility costs in Food Service departmental budget. p. 464 $581,220 $581,220 $581,220 $581,220 $581,220 $2,906,100 $0

95 Use the excess fund balance to build the new Food Service facility, including a central kitchen and warehouse to avoid sending funds back to the government. p. 467 $0 $0 $302,316 $302,316 $302,316 $906,948 ($3,400,000)

96 Remit the pro-rata share of the exclusive vendor contract to Food Services as stipulated in the contract, document the transfer of funds and amend the language of paragraph 13 to be in compliance with purchasing laws. p. 470 $0 $0 $0 $0 $0 $0 $0

Totals-Chapter 11 $1,086,368 $1,232,584 $1,716,179 $1,906,608 $1,906,608 $7,848,347 ($3,400,000)

Chapter 12: Safety and Security

97 Reorganize the BISD Police Department and Security Services and replace some of the security officers with commissioned peace officers. p. 484 ($17,890) ($103,698) ($220,800) ($200,964) ($200,964) ($744,319) $0

98 Annually review and update the BISD Police Department and Security Services procedures manual. p. 488 $0 $0 $0 $0 $0 $0 $0

99 Apply coverage ratios when allocating security personnel and resources to schools. p. 490 $0 $0 $0 $0 $0 $0 $0

100 Ensure the district's hall monitors are being used in an appropriate capacity based on the duties outlined in their job description. p. 491 $0 $0 $0 $0 $0 $0 $0

101 Complete an unannounced security assessment of each campus and develop plans to enforce better physical security measures. p. 494 $0 $0 $0 $0 $0 $0 $0

Totals-Chapter 12 ($17,890) ($103,698) ($220,800) ($200,964) ($200,964) ($744,319) $0

Total Savings $8,388,517 $9,378,047 $10,343,587 $10,524,897 $10,519,844 $49,154,892 $0

Total Costs ($631,407) ($643,955) ($760,217) ($740,381) ($740,381) ($3,516,341) ($4,768,971)

Net Savings (Costs) $7,757,110 $8,734,092 $9,583,370 $9,784,516 $9,779,463 $45,638,551 ($4,768,971)

5 Year Savings $49,149,892

5 Year Cost ($8,285,312)

Grand Total $40,869,580

Recommendation		2003-04	2004-05	2005-06	2006-07	2007-08	Total 5-Year (Costs) or Savings	One Time (Costs) or Savings
Chapter 1: District Organization and Management
1	Ensure that all board members understand their roles and responsibilities, and those of district management by developing operating procedures and a self-monitoring system. p. 29	$0	$0	$0	$0	$0	$0	($2,400)
2	Train all school board members and administrative staff on conducting meetings in accordance with Robert's Rules of Order. p. 30	$0	$0	$0	$0	$0	$0	($855)
3	Establish a formal annual appraisal instrument that includes specific performance measures for the superintendent. p. 33	($840)	($840)	$0	$0	$0	($1,680)	$0
4	Eliminate all board committees and establish a Committee of the Whole to hear presentations from staff committees responsible for researching pertinent issues. p. 35	$0	$0	$0	$0	$0	$0	$0
5	Adopt a policy restricting procurement from or contracting with business entities in which a board member has a substantial interest. p. 37	$0	$0	$0	$0	$0	$0	$0
6	Update and consistently enforce district policy BED (LOCAL) regarding the public participation in open board meetings. p. 39	$0	$0	$0	$0	$0	$0	$0
7	Rename the position of assistant superintendent for Administrative Services to assistant superintendent for Auxiliary Services and reassign the functional responsibilities assumed by the area superintendents. p. 44	$0	$0	$0	$0	$0	$0	$0
8	Clearly define the area superintendents' reporting structure, roles and responsibilities. p. 45	$0	$0	$0	$0	$0	$0	$0
9	Reorganize the division of Curriculum and Instruction by adding a Support Services position and reassigning responsibilities to reflect a more logical grouping of functions. p. 48	($90,607)	($90,607)	($90,607)	($90,607)	($90,607)	($453,035)	$0
	Totals-Chapter 1	($91,447)	($91,447)	($90,607)	($90,607)	($90,607)	($454,715)	($3,255)
Chapter 2: Educational Service Delivery
10	Conduct effectiveness evaluations of TASP-related programs and include student performance as a measure of success and program change. p. 73	$0	$0	$0	$0	$0	$0	$0
11	Return oversight of the Advanced Academics program to the Curriculum and Instruction Department and hire staff to fill current vacancies. p. 77	$0	$0	$0	$0	$0	$0	$0
12	Ensure all teachers, counselors and principals receive state- and district-required gifted and talented training hours and track annual participation rates. p. 78	$0	$0	$0	$0	$0	$0	$0
13	Develop a gifted and talented program improvement plan and include student AP examination scores in program evaluations. p. 82	$0	$0	$0	$0	$0	$0	$0
14	Implement strategies to increase participation rates and improve student scores on Advanced Placement examinations. p. 85	$0	$0	$0	$0	$0	$0	$0
15	Increase student participation and passing rates for college entrance examinations. p. 87	$0	$0	$0	$0	$0	$0	$0
16	Create a long-range plan including grant funding and budget reallocations to achieve "acceptable" library collection standards within five years and "exemplary" standards at the conclusion of the plan. p. 92	($78,480)	($78,480)	($78,480)	($78,480)	($78,480)	($392,400)	$0
17	Fully implement the Master Schedule Timeline and create board policy specifying the use of counselor time. p. 101	$0	$0	$0	$0	$0	$0	$0
18	Revise annual admission, review and dismissal meeting attendance requirements and monitor educational diagnosticians overtime expenditures. p. 106	$79,743	$159,486	$159,486	$159,486	$159,486	$717,687	$0
19	Monitor bilingual student pass rates to implement program changes. p. 126	$0	$0	$0	$0	$0	$0	$0
20	Monitor implementation of strategies to reduce number of limited English proficient students in special education and evaluate their effectiveness. p. 128	$0	$0	$0	$0	$0	$0	$0
21	Increase the number of bilingual/English as a Second Language students in districtwide Gifted and Talented programs. p. 130	$0	$0	$0	$0	$0	$0	$0
22	Increase participation of limited English proficient students in career and technology education courses. p. 141	$0	$0	$0	$0	$0	$0	$0
23	Modify student enrollment projections and staff allocation model and ensure timely hiring of career and technology education staff. p. 142	$0	$0	$0	$0	$0	$0	$0
24	Develop and implement strategies to reduce the number of special education students placed in disciplinary alternative education programs. p. 147	$0	$0	$0	$0	$0	$0	$0
	Totals-Chapter 2	$1,263	$81,006	$81,006	$81,006	$81,006	$325,287	$0
Chapter 3: Human Resources Management
25	Centralize personnel and human resources functions under a single Human Resources Department and eliminate excess staff. p.156	$254,011	$254,011	$254,011	$254,011	$254,011	$1,270,055	$0
26	Ensure annual written performance appraisals are completed for all employees. p. 159	$0	$0	$0	$0	$0	$0	$0
27	Use staffing allocation formulas to determine the number of positions within each department and eliminate excess positions. p. 167	$5,238,792	$5,238,792	$5,238,792	$5,238,792	$5,238,792	$26,193,960	$0
28	Establish checks and balances to ensure that everyone follows board-approved hiring practices. p. 173	$0	$0	$0	$0	$0	$0	$0
29	Implement procedures to ensure that reference checks are conducted on all new employees. p. 175	$0	$0	$0	$0	$0	$0	$0
30	Create a position for a full-time Employee Assistance Program coordinator. p. 178	($71,694)	($71,694)	($71,694)	($71,694)	($71,694)	($358,470)	$0
	Totals-Chapter 3	$5,421,109	$5,421,109	$5,421,109	$5,421,109	$5,421,109	$27,105,545	$0
Chapter 4: Community Involvement
31	Use a survey as a means of allowing the district's parents and community members to provide input on the performance of the Public Information Office. p. 189	($1,038)	($1,038)	($1,038)	($1,038)	($1,038)	($5,190)	$0
32	Assign responsibility for coordinating the Adopt-a-School program to the Public Information Office and develop a mechanism for tracking the monetary and in-kind contributions of each business partner in a manner that will more equitably distribute contributions to schools. p. 193	($893)	($893)	($893)	($893)	($893)	($4,465)	$0
33	Publish and print the district's newsletter, News Review, in both English and Spanish to improve district communications with the 90 percent Hispanic population. p. 199	($20,100)	($20,100)	($20,100)	($20,100)	($20,100)	($100,500)	$0
34	Discontinue production and distribution of the wall and pocket calendars. p. 200	$575	$575	$575	$575	$575	$2,875	$0
35	Contact national non-profit organizations to recruit volunteers and implement volunteer incentive initiatives for the community at no cost to the district to fill gaps in the service delivery. p. 205	$0	$0	$0	$0	$0	$0	$0
36	Adjust the parent education centers' schedules and hours of operation to promote parent participation. p. 208	$0	$0	$0	$0	$0	$0	$0
	Totals-Chapter 4	($21,456)	($21,456)	($21,456)	($21,456)	($21,452)	($107,280)	$0
Chapter 5: Facilities Use and Management
37	Reorganize Facilities, Maintenance and Custodial Services under the assistant superintendent of Administrative Services. p. 221	$0	$0	$0	$0	$0	$0	$0
38	Conduct a comprehensive facilities analysis and incorporate results into a long-range facilities master plan. p. 223	$0	$0	$0	$0	$0	$0	($802,716)
39	Create a Facilities planner position responsible for long-term planning, building assessments and budget planning. p. 225	($70,683)	($70,683)	($70,683)	($70,683)	($70,683)	($353,415)	$0
40	Develop a structured construction management and monitoring process. p. 227	$0	$0	$0	$0	$0	$0	$0
41	Develop and adopt Architectural/Engineering selection procedures that reinforce selection of the most qualified firms. p. 228	$0	$0	$0	$0	$0	$0	$0
42	Establish appropriate construction contingency levels and manage contingency funds outside of construction contracts. p. 230	$0	$0	$0	$0	$0	$0	$0
43	Develop a checklist of requirements to be completed before contractors are allowed to begin a project. p. 230	$0	$0	$0	$0	$0	$0	$0
44	Develop a preventive maintenance plan to help reduce maintenance costs. p. 233	$0	$83,334	$166,667	$166,667	$166,667	$583,335	($108,000)
45	Develop a plan to upgrade the current work order system to track work orders and preventive maintenance needs by facility, frequency and cost. p. 234	$0	$240,000	$240,000	$240,000	$240,000	$960,000	($80,000)
46	Conduct a cost-benefit analysis for outsourcing portable building construction and HVAC projects. p. 236	$0	$0	$0	$0	$0	$0	$0
47	Centralize all custodial services functions under the custodial/ environmental supervisor. p. 238	$0	$0	$0	$0	$0	$0	$0
48	Apply custodial staffing formulas to staff schools and other facilities with the appropriate number of custodians. p. 241	$610,762	$610,762	$610,762	$610,762	$610,762	$3,053,810	$0
49	Consider using recommendations included in the State Energy Conservation Office report. p. 243	$0	$40,536	$40,536	$40,536	$40,536	$162,144	$0
	Totals-Chapter 5	$540,079	$903,949	$987,282	$987,282	$987,282	$4,405,874	($990,716)
Chapter 6: Asset and Risk Management
50	Prepare monthly and annual cash flow forecasts. p.254	$0	$0	$0	$0	$0	$0	$0
51	Ensure compliance with the Public Funds Investment Act and related training by designating responsibility in a position's job description. p. 256	$0	$0	$0	$0	$0	$0	$0
52	Centralize the activity fund accounts to improve internal controls. p. 259	$0	$0	$0	$0	$0	$0	$0
53	Implement a light-duty policy for employees. p. 266	$132,157	$132,157	$132,157	$132,157	$132,157	$660,785	$0
54	Maintain a central file of all insurance policies for the district and update the insurance information spreadsheet to reflect premiums and coverages annually. p. 268	$0	$0	$0	$0	$0	$0	$0
55	Implement the blood borne pathogen exposure control plan and conduct annual evaluations of the plan. p. 269	($81,400)	($8,140)	($8,140)	($8,140)	($8,140)	($113,960)	$0
56	Adopt a board policy that defines the value of fixed assets that should be capitalized, establishes the depreciation method that should be used and assigns responsibility for safeguarding fixed assets. p. 276	$0	$0	$0	$0	$0	$0	$0
	Totals-Chapter 6	$50,757	$124,017	$124,017	$124,017	$124,017	$546,825	$0
Chapter 7: Financial Management
57	Restructure the Budget and Finance Departments, reduce staff and clearly define job titles. p. 292	$188,271	$188,271	$188,271	$188,271	$188,271	$941,355	$0
58	Annually analyze historical expenditures early in the budget process and establish budget targets to increase funding percentages for instructional categories. p. 299	$0	$0	$0	$0	$0	$0	$0
59	Decentralize and automate the district budget process to eliminate duplication of effort and ensure all budget managers are included throughout the process. p. 301	$0	$0	$0	$0	$0	$0	$0
60	Revise budget documents to include more informative data and develop balanced budgets that provide realistic expectation of revenues and expenditures. p. 305	$0	$0	$0	$0	$0	$0	$0
61	Require the chief financial officer to present budget summaries each month at board meetings and fiscal impact statements for each agenda item. p. 309	$0	$0	$0	$0	$0	$0	$0
62	Establish a general fund balance policy, develop a plan to achieve and maintain a target fund balance and require reports to the board. p. 312	$0	$0	$0	$0	$0	$0	$0
63	Develop a tax collection policy and prepare separate requests for proposals for current and delinquent tax collection services to eliminate conflict of interest. p. 318	$552,792	$952,493	$1,351,105	$1,341,986	$1,336,933	$5,530,309	$0
64	Contract with external auditor to perform a more extensive review of the district's internal controls and financial practices. p. 322	($8,000)	($8,000)	($8,000)	($8,000)	($8,000)	($40,000)	$0
65	Develop a board policy to require the internal auditor to report functionally to the Board of Trustees and administratively to the superintendent. p. 324	$0	$0	$0	$0	$0	$0	$0
66	Revise job descriptions for the internal audit staff to require additional technical proficiency, experience and certifications and fill the Lead Internal Auditor position. p. 326	$0	$0	$0	$0	$0	$0	$0
67	Improve the internal audit plan by incorporating risk assessments and a discussion of overall audit objectives. p. 329	$0	$0	$0	$0	$0	$0	$0
68	Purchase and require all hourly staff to use a districtwide automated timekeeping system. p. 332	$0	$0	$0	$0	$0	$0	($375,000)
69	Develop a comprehensive districtwide financial management procedures manual. p. 334	$0	$0	$0	$0	$0	$0	$0
	Totals-Chapter 7	$733,063	$1,132,764	$1,531,376	$1,522,257	$1,517,204	$6,431,664	($375,000)
Chapter 8: Purchasing and Warehousing
70	Develop and implement purchasing procedures that include a system of internal controls and specific sanctions for non-compliance. p. 345	$0	$0	$0	$0	$0	$0	$0
71	Automate the requisition process by implementing existing system capabilities and streamline the process required for purchase order approval. p. 348	$0	$0	$0	$0	$0	$0	$0
72	Reorganize the Purchasing Department by upgrading job descriptions, providing training to staff and reducing excess staff. p. 350	$145,189	$145,189	$145,189	$145,189	$145,189	$725,945	$0
73	Eliminate the district's dry goods leased warehouse by ordering supplies and furniture on a just-in-time basis. p. 360	$27,600	$27,600	$27,600	$27,600	$27,600	$138,000	$0
	Totals-Chapter 8	$172,789	$172,789	$172,789	$172,789	$172,789	$863,945	$0
Chapter 9: Computers and Technology
74	Create a chief information officer position that reports directly to the superintendent and consolidate all technology-related functions under this position. p. 374	($3,910)	($3,910)	($3,910)	($3,910)	($3,910)	($19,550)	$0
75	Combine and collapse all existing technology committees to form an interdepartmental Technology Users Steering Committee. p. 377	$0	$0	$0	$0	$0	$0	$0
76	Upgrade the long-range technology plan and broaden its scope to cover all technology areas. p. 382	$0	$0	$0	$0	$0	$0	$0
77	Update, create and consolidate policies and procedures for all technology-related functions. p. 384	$0	$0	$0	$0	$0	$0	$0
78	Develop and implement a formal methodology for the selection, implementation and integration of an integrated technology information systems. p. 386	$0	$0	$0	$0	$0	$0	$0
79	Create a districtwide disaster recovery plan. p. 389	$0	$0	$0	$0	$0	$0	$0
80	Equitably distribute instructional computers among elementary schools. p. 391	$0	$0	$0	$0	$0	$0	$0
81	Hire a Training Lead Teacher to conduct technology training for schools. p. 392	($56,037)	($56,037)	($56,037)	($56,037)	($56,037)	($280,185)	$0
	Totals-Chapter 9	($59,947)	($59,947)	($59,947)	($59,947)	($59,947)	($299,735)	$0
Chapter 10: Student Transportation
82	Improve driver turnover by increasing bus driver salaries. p. 409	($149,023)	($149,023)	($149,023)	($149,023)	($149,023)	($745,115)	$0
83	Immediately fill the positions for all unassigned routes and hire a pool of permanent, part-time drivers to manage absenteeism and overtime expenditures. p. 412	$63,524	$63,524	$63,524	$63,524	$63,524	$317,620	$0
84	Develop benchmarks and a methodology for collecting and reporting data for monitoring the department's performance on a regular basis. p. 419	$0	$0	$0	$0	$0	$0	$0
85	Develop a plan to complete implementation and use the preventive maintenance module of the district's vehicle maintenance information system. p. 423	$0	$0	$0	$0	$0	$0	$0
86	Outsource the Transportation Department's parts supply and inventory function to a local private supplier to improve productivity. p. 424	$27,921	$27,921	$27,921	$27,921	$27,921	$139,605	$0
87	Develop and implement a formal school bus replacement policy that includes a plan for rotating buses and is based on the fleet's mileage, age and maintenance records. p. 426	$0	$0	$0	$0	$0	$0	$0
	Totals-Chapter 10	($57,578)	($57,578)	($57,578)	($57,578)	($57,578))	($287,890)	$0
Chapter 11: Food Services
88	Exclude custodial hours from the MPLH calculation and develop a staffing standard for Food Service custodians. p. 445	$277,701	$277,701	$277,701	$277,701	$277,701	$1,388,505	$0
89	Solicit Food Services management expertise and consider departmental goals and objectives when making key decisions that affect the department. p. 447	$0	$0	$0	$0	$0	$0	$0
90	Prepare a five-year preventative maintenance plan for food service equipment and staff accordingly. p. 449	($44,336)	($44,336)	($44,336)	($44,336)	($44,336)	($221,680)	$0
91	Institute two lunch periods at all high schools. p. 457	$0	$33,039	$63,571	$141,102	$141,102	$378,814	$0
92	Adopt board policy that restricts vending operations and concessions during any of the meal periods. p. 459	$0	$0	$0	$0	$0	$0	$0
93	Expand the Breakfast-in-a-Bag program to every school in the district. p. 460	$271,783	$384,960	$535,707	$648,605	$648,605	$2,489,600	$0
94	Allocate utility costs in Food Service departmental budget. p. 464	$581,220	$581,220	$581,220	$581,220	$581,220	$2,906,100	$0
95	Use the excess fund balance to build the new Food Service facility, including a central kitchen and warehouse to avoid sending funds back to the government. p. 467	$0	$0	$302,316	$302,316	$302,316	$906,948	($3,400,000)
96	Remit the pro-rata share of the exclusive vendor contract to Food Services as stipulated in the contract, document the transfer of funds and amend the language of paragraph 13 to be in compliance with purchasing laws. p. 470	$0	$0	$0	$0	$0	$0	$0
	Totals-Chapter 11	$1,086,368	$1,232,584	$1,716,179	$1,906,608	$1,906,608	$7,848,347	($3,400,000)
Chapter 12: Safety and Security
97	Reorganize the BISD Police Department and Security Services and replace some of the security officers with commissioned peace officers. p. 484	($17,890)	($103,698)	($220,800)	($200,964)	($200,964)	($744,319)	$0
98	Annually review and update the BISD Police Department and Security Services procedures manual. p. 488	$0	$0	$0	$0	$0	$0	$0
99	Apply coverage ratios when allocating security personnel and resources to schools. p. 490	$0	$0	$0	$0	$0	$0	$0
100	Ensure the district's hall monitors are being used in an appropriate capacity based on the duties outlined in their job description. p. 491	$0	$0	$0	$0	$0	$0	$0
101	Complete an unannounced security assessment of each campus and develop plans to enforce better physical security measures. p. 494	$0	$0	$0	$0	$0	$0	$0
	Totals-Chapter 12	($17,890)	($103,698)	($220,800)	($200,964)	($200,964)	($744,319)	$0

	Total Savings	$8,388,517	$9,378,047	$10,343,587	$10,524,897	$10,519,844	$49,154,892	$0
	Total Costs	($631,407)	($643,955)	($760,217)	($740,381)	($740,381)	($3,516,341)	($4,768,971)
	Net Savings (Costs)	$7,757,110	$8,734,092	$9,583,370	$9,784,516	$9,779,463	$45,638,551	($4,768,971)

5 Year Savings	$49,149,892
5 Year Cost	($8,285,312)
Grand Total	$40,869,580