Appendix A: Status of Recommendations and Savings
Chapter 7: Purchasing and Warehousing Services
| Rec# |
General
Recommendation |
Implementation
Status |
TSPR's
Projected Five-Year Savings (Costs) |
Actual Savings
(Costs) to Date |
BISD's
Projected Five-Year Savings (Costs) |
Comments |
|---|---|---|---|---|---|---|
| 34 | Establish a procedure to ensure compliance with all state and local purchasing laws and policies. p. 232 | Complete | $0 | $0 | $0 | BISD has updated the purchasing manual for 2001-02 to reflect purchasing laws. |
| 35 | Hire a purchasing agent. p. 233 | Complete | ($281,250) | $0 | $0 | The district hired a purchasing coordinator. This action was part of the overall district reorganization. The total savings and net cost are reflected in Recommendation 5. |
| 36 | Automate the purchase requisition and order process. p. 233 | In Progress | $0 | $0 | $0 | A process improvement team is looking at all software for the district. BISD has added automated purchase orders with vendors and is in the process of expanding the district's automatic purchase orders with these vendors to the campus level. The district is training campus secretaries on how to use vendor software. |
| 37 | Submit all bid extensions to the board for approval. p. 234 | Complete | $0 | $0 | $0 | The district has developed forms for board feedback prior to bid extension approval by the board. |
| 38 | Revise BISD purchasing procedures to include a definition of "sole-source" purchases that matches the definition found in TEA's Financial Accountability System Resource Guide. p. 235 | Complete | $0 | $0 | $0 | The district added a definition of sole-source purchases to the district's Purchasing Procedures Manual. |
| 39 | Update BISD administrative procedures to require the use of Requests for Proposals (RFP's) for all future revenue contracts. p. 237 | Complete | $0 | $0 | $0 | BISD bid the vending machine contract and is in the process of bidding student pictures using a Request for Proposals. |
| 40 | Establish an interlocal agreement with other school districts in Bastrop County in order to make purchases using each other's bids. p. 238 | Not Implemented | $0 | $0 | $0 | The district will discuss this issue with other districts in the spring of 2002. |
| Totals: Chapter 7 | ($281,250) | $0 | $0 |