TSPR Alamo Community College District

Chapter 4
HUMAN RESOURCES MANAGEMENT

This chapter reviews the human resources management functions of Alamo Community College District (ACCD) in the following sections:

A. Organization and Staffing

B. Human Resources Policies and Procedures

C. Employee Relations Management Practices

D. Compensation and Job Classification

E. Recruitment, Staffing and Hiring Activities

F. Performance Management and Staff Development

Effective and sound human resources programs, strategies, processes, systems and practices are critical to attract, develop, motivate and retain a skilled, productive and stable work force. Like other employers, a college district depends on qualified and talented employees to achieve its mission and goals related to student education and optimal operating efficiency. Human resources costs are usually the single largest expenditure of any college or organization. Although district management and the Human Resources (HR) Department share ownership and responsibility for managing human resources concerns and activities, the HR Department usually has oversight responsibility for human resources policies, services and activities.

BACKGROUND

For 2001-02, ACCD employed a total of 5,803 employees, comprised of full-time and part-time non-faculty staff, full-time faculty, full-time adjunct faculty, part-time adjunct faculty, full-time temporary positions and part-time temporary positions. Exhibit 4-1 summarizes employee count by classification for ACCD for 2001-02.

Exhibit 4-1
ACCD Employee Count
2001-02

Employee
Classification Employee
Count Percentage

Administrator 42 0.7%

Full-time faculty 779 13.4%

Professional 323 5.6%

Technical/Clerical 806 13.9%

Sub-total of authorized FTEs 1,950 33.6%

Full-time adjunct faculty 136 2.3%

Part-time adjunct faculty 1,808 31.1%

Continuing education instructors 374 6.4%

Part-time temporary (less than 19 hours) 1,334 23.0%

Full-time temporary (less than 90 days) 108 1.9%

Full-time temporary with benefits 93 1.6%

Sub-total of temporary workers 3,853 66.4%

Total Employees 5,803 100.0%

Source: ACCD, HR Department.

Full-time faculty members have a regular work week schedule of 40 hours and are eligible for employee benefits. The district classifies full-time faculty positions as instructor; assistant professor; associate professor; and professor. ACCD hires adjunct faculty full-time or part-time and on a semester-by-semester contract basis contingent on its business needs. Adjunct faculty members accrue no tenure rights and are not guaranteed any employment beyond the semester for which they are employed. Regular full-time employees occupy a budgeted staff position and are regularly scheduled to work 40 hours in a work week. Regular full-time employees are eligible for ACCD's benefit package. Regular part-time employees also fill budgeted positions and are regularly scheduled to work less than 40 hours in a work week though not classified as temporary positions. Regular part-time positions, scheduled to work at least 20 hours a work week, are eligible for partial benefits. Temporary workers are non-students on the payroll designated in a temporary status. Temporary positions may be full-time or part-time regardless of funding source. Assignments to temporary positions are limited to 89 working days in one fiscal year, if working 20 hours or more a week, or assignments may be indefinite if under 19 hours a week.

The district fills part-time temporary positions on an ad hoc basis for its short-term needs. The number of temporary part-time employees working at any given time is verifiable only through timesheets submitted to the Payroll Department. HR creates the personnel record for a newly hired part-time temporary employee but is unaware of the number of hours actually worked or when an assignment actually ends unless the hiring department submits paperwork to terminate the employment. Temporary employees work at the district and the college and campus locations.

Exhibit 4-2 shows a breakdown of employee count for 2001-02 by location from the Human Resource Department's 2002-03 Manpower Utilization Report. However, information reported by the individual colleges regarding full-time and adjunct faculty differs from this report.

Exhibit 4-2
ACCD Employee Count by Location
2001-02

Employee
Classification District San Antonio
College St. Philip's
College Palo Alto
College Northwest Vista
College Total
Employee Count Percent of
Total Employees

Administrator 12 10 12 4 4 42 0.7%

Full-time faculty 0 429 197 113 40 779 13.4%

Professional 131 44 45 41 24 323 5.6%

Technical/Clerical 402 181 86 64 20 806 13.9%

Subtotal of authorized FTE's 545 664 340 222 88 1,950 33.6%

Full-time adjunct faculty 0 60 23 22 19 136 2.3%

Part-time adjunct faculty 1 766 387 305 254 1,808 31.1%

Continuing education instructors 0 197 73 46 30 374 6.4%

Part-time temporary (less than 19 hours) 121 512 133 147 95 1,334 23.0%

Full-time temporary (less than 90 days) 25 26 5 8 14 108 1.9%

Full-time temporary with benefits 11 22 21 0 8 93 1.6%

Subtotal of temporary workers 158 1,583 642 528 420 3,853 66.4%

Total Employees 703 2,247 982 750 508 5,803 100.0%

Source: ACCD, HR Department.

ACCD allocates almost 73 percent of its budget for salaries and benefits to its employees. Exhibit 4-3 shows the 2002-03 budget for ACCD.

Exhibit 4-3
ACCD Operating Budget
2002-03

Object Dollar
Amount Percent of
Budget

Salaries - Regular Employees $81,640,402 46.6%

Salaries - Temporary Workers $33,883,670 19.3%

Fringe Benefits $12,336,914 7.0%

General Expenses $38,301,434 21.9%

Capital Expenses $9,120,371 5.2%

Total $175,282,791 100.0%

Source: ACCD, Fiscal Affairs Department, ACCD Budget, 2002-03.

Exhibit 4-4 provides a breakdown of salaries based on employment classification of ACCD's employees for 2002-03.

Exhibit 4-4
ACCD Operating Budget - Salaries
2002-03

Object Dollar
Amount Percent of
Budget

Regular Employees

Administrator Salaries $4,028,121 2.3%

Full-time faculty $42,441,394 24.2%

Professional $15,165,054 8.7%

Technical/Clerical $20,005,833 11.4%

Salaries -Regular Employees $81,640,402 46.6%

Temporary Workers

Temporary Faculty $26,819,051 15.2%

Temporary Non-Faculty $6,068,064 3.4%

Special Pay $450,044 0.3%

Consultants $95,299 0.1%

College Work Study $451,212 0.3%

Salaries - Temporary Workers $33,883,670 19.3%

Total Salaries $115,524,072 65.9%

Total Budget $175,282,791 100.0%

Source: ACCD, Fiscal Affairs Department, ACCD Budget, 2002-03.

Employee Classification	Employee Count	Percentage
Administrator	42	0.7%
Full-time faculty	779	13.4%
Professional	323	5.6%
Technical/Clerical	806	13.9%
Sub-total of authorized FTEs	1,950	33.6%
Full-time adjunct faculty	136	2.3%
Part-time adjunct faculty	1,808	31.1%
Continuing education instructors	374	6.4%
Part-time temporary (less than 19 hours)	1,334	23.0%
Full-time temporary (less than 90 days)	108	1.9%
Full-time temporary with benefits	93	1.6%
Sub-total of temporary workers	3,853	66.4%
Total Employees	5,803	100.0%

Object	Dollar Amount	Percent of Budget
Salaries - Regular Employees	$81,640,402	46.6%
Salaries - Temporary Workers	$33,883,670	19.3%
Fringe Benefits	$12,336,914	7.0%
General Expenses	$38,301,434	21.9%
Capital Expenses	$9,120,371	5.2%
Total	$175,282,791	100.0%

Object	Dollar Amount	Percent of Budget
Regular Employees
Administrator Salaries	$4,028,121	2.3%
Full-time faculty	$42,441,394	24.2%
Professional	$15,165,054	8.7%
Technical/Clerical	$20,005,833	11.4%
Salaries -Regular Employees	$81,640,402	46.6%
Temporary Workers
Temporary Faculty	$26,819,051	15.2%
Temporary Non-Faculty	$6,068,064	3.4%
Special Pay	$450,044	0.3%
Consultants	$95,299	0.1%
College Work Study	$451,212	0.3%
Salaries - Temporary Workers	$33,883,670	19.3%
Total Salaries	$115,524,072	65.9%
Total Budget	$175,282,791	100.0%