This is not an official Purchase Order


OPEN MARKET PURCHASE ORDER


REFERENCE COPY


     INVOICE ADDRESS:
     COMPTROLLER OF PUBLIC ACCOUNTS                           PO NUMBER:  9-000268
     ACCOUNTS PAYABLE                                        REQ NUMBER:  304-9-2160P-B
     111 EAST 17TH STREET                     304-001           PO DATE:  06/24/09
     AUSTIN TX 78701
 
     DESTINATION IF DIFFERENT                              1-26-324-7425-5    COMP
     DESTINATIONS ARE INCLUDED IN                            FINANCIAL BUSINESS MACHINES OF TEXAS IN
     SOLICITAION                                             P. O. BOX 18885
                                                             SAN ANTONIO TX 78218
        THIS PURCHASE ORDER IS ON BEHALF OF THE
        COMPTROLLER OF PUBLIC ACCOUNTS FOR SCANNERS
        AND PRINTERS.
 
        DAYS FOR DELIVERY AFTER RECEIPT OF ORDER: 30
        REPORTING:
 
        THE VENDOR SHALL PROVIDE TPASS, BY CLOSE OF
        BUSINESS ON THE TENTH (10th) WORKING
        DAY OF EACH MONTH, A REPORT OF THEIR SALES UNDER
        THE CONTRACT FOR THE PREVIOUS MONTH. FORMAT AND
        CONTENT OF ALL SALES REPORTS ARE PRESCRIBED BY
        THE CPA AND WILL BE E-MAILED TO THE VENDOR.
 
        THIS REPORTING REQUIREMENT DOES NOT APPLY TO A
        ONE TIME PURCHASE; HOWEVER, CPA RESERVES THE
        RIGHT TO REQUEST SUCH REPORTS FROM THE AWARDED
        VENDOR UNDER A ONE TIME CONTRACT.
 
        THE REPORT SHOULD BE SENT TO THE ATTENTION OF THE
        TPASS CONTRACT MANAGEMENT OFFICE (CMO).
        THE REPORT MAY BE SENT BY E-MAIL:
 
        tpass_cmo@cpa.state.tx.us
        OR MAILED TO:
        TEXAS COMPTROLLER OF PUBLIC ACCOUNTS
        ATTN: CMO - TPASS DIVISION
        PO BOX 13186
        AUSTIN TX 78711-3186
 
        CPA MAY ALSO REQUEST, IN WRITING OR VIA E-MAIL,
        ADDITIONAL OR MORE DETAILED REPORTS. THE
        REPORTS(S) SHALL BE DUE NO LATER THAN FIVE (5)
        WORKING DAYS FROM THE VENDOR'S RECEIPT OF THE
        REQUEST. UNLESS THE VENDOR CAN PROVE LATER
        RECEIPT, THE MAILED REQUEST FOR REPORT SHALL BE
        DEEMED RECEIVED THREE (3) DAYS AFTER MAILING.
        AGENCY POINT-OF-CONTACT:
        NAME: PAMELA SNEED
        PHONE: 512-475-0597
        FAX NUMBER: PAMELA.SNEED@CPA.STATE.TX.US
        VENDOR POINT-OF-CONTACT:
 
        DELIVERY COORDINATION:
 
        NAME: GLENN TIMMERMANN
 
        PHONE NO.: 800-374-9271
 
        FAX NO.: 800-629-0732
 
        E-MAIL: GLENN@FBMACHINES.COM
 
        ACCOUNTING AND/OR INVOICES:
 
        NAME: CASEY NORRIS
 
        PHONE NO.: 800-374-9271
 
        FAX NO.: 800-629-0732
 
        E-MAIL: CASEY@FBMACHINES.COM
        GENERAL TERMS AND CONDITIONS:
 
        ALL PARTS NOT SPECIFICALLY MENTIONED WHICH ARE
        NECESSARY FOR THE CURRENCY SCANNERS AND POINT OF
        SALE RECEIPT PRINTERS TO BE COMPLETE AND READY
        FOR OPERATION OR WHICH ARE NORMALLY FURNISHED AS
        STANDARD EQUIPMENT WILL BE FURNISHED BY THE
        VENDOR.  ALL PARTS WILL CONFORM IN STRENGTH,
        QUALITY AND WORKMANSHIP TO THE ACCEPTED STANDARDS
        OF THE INDUSTRY.
 
        THE EQUIPMENT FURNISHED UNDER THESE SPECIFICA-
        TIONS SHALL BE THE LATEST IMPROVED MODEL IN
        CURRENT PRODUCTION AS OFFERED TO COMMERICAL
        TRADE, AND SHALL BE OF QUALITY WORKMANSHIP AND
        MATERIAL.  THE VENDOR CONFIRMS THAT ALL EQUIPMENT
        OFFERED UNDER THIS SOLICITATION WILL BE NEW.
        USED, DEMONSTRATOR, PROTOTYPES OR DISCONTINUED
        MODELS ARE NOT ACCEPTABLE.
        INSTALLATION:
 
        THE VENDOR SHALL INSTALL ALL INTERFACE CABLE AND
        EQUIPMENT.  THE VENDOR SHALL COORDINATE AND
        SCHEDULE TIMES FOR INSTALLATION WITH CPA'S
        DESIGNATED CONTACT PERSON DURING TIMES WHEN THERE
        WILL BE MINIMUM DISRUPTIONS TO CPA.
 
        INSTALLATION SHALL BE PROVIDED BY THE ORIGINAL
        EQUIPMENT MANUFACTURER (OEM) CERTIFIED/AUTHORIZED
        REPRESENTATIVE IN ACCORDANCE WITH THE OEM
        INSTRUCTIONS. CPA PERSONNEL WILL OVERSEE THE
        INSTALLATION OF ALL EQUIPMENT AND LICENSED
        SOFTWARE DURING THE TERM OF THE PURCHASE ORDER.
 
        TRAINING:
 
        THE CONTRACTOR WILL PROVIDE ON-SITE TRAINING AND
        DOCUMENTATION (SOFT OR HARD COPY) TO EACH
        ENFORCEMENT OFFICE SHIPPING LOCATION LISTED
        HEREIN.  THE CONTRACTOR SHALL PROVIDE USER
        TRAINING FOR A MINIMUM OF TWO (2) CPA EMPLOYEES
        FOR EACH ENFORCEMENT OFFICE LOCATION.  AT THE
        COMPLETION OF THE TRAINING, EACH PARTICIPANT
        SHALL HAVE THE ABILITY TO OPERATE ALL FEATURES
        AND PERFORM ROUTINE MAINTENANCE ON THE SCANNERS
        AND PRINTERS.
        ACCEPTANCE CRITERIA:
 
        PRIOR TO PAYMENT, CPA WILL EVALUATE THE SCANNERS
        AND PRINTERS UNDER THE FOLLOWING CRITERIA.
 
        THE SCANNERS AND PRINTERS MUST MEET ALL SPECIFI-
        CATIONS AND STANDARDS OF PERFORMANCE.
 
        SCANNERS AND PRINTERS MUST OPERATE WITHOUT
        INCIDENT IN EACH FIELD OFFICE LOCATION FOR A
        PERIOD OF THIRTY (30) DAYS.
 
        THIS THIRTY (30) CONSECUTIVE DAY EVALUATION
        PERIOD WILL BE REQUIRED OF ANY EQUIPMENT ACQUIRED
        BY CPA.
        CPA SHALL PROVIDE WRITTEN ACCEPTANCE TO VENDOR
        UPON COMPLETION OF THE ACCEPTANCE TEST PERIOD.
        IF ANY OF THE EQUIPMENT FAILS TO MEET ANY OR ALL
        OF THE ACCEPTANCE TESTS AT THE END OF THE THIS
        PERIOD, CPA SHALL NOTIFY THE VENDOR OF SUCH
        FAILURE IN WRITING.  THE VENDOR WILL HAVE TEN
        (10) CALENDAR DAYS IN WHICH TO CORRECT OR IMPROVE
        THE EQUIPMENT SO IT WILL MEET THE ACCEPTANCE
        TEST.
 
        THEREAFTER, CPA SHALL HAVE TEN (10) ADDITIONAL
        CALENDAR DAYS IN WHICH TO RE-CONDUCT THE
        ACCEPTANCE TEST.  THIS PROCESS WILL BE REPEATED,
        AT CPA'S DISCRETION, UNTIL CPA ACCEPTS THE
        EQUIPMENT.
 
        CPA RESERVES THE RIGHT TO RETURN OR REQUEST THE
        REPLACEMENT OF DEFECTIVE EQUIPMENT OR ANY
        EQUIPMENT WHICH FAILS TO MEET THE CPA ACCEPTANCE
        TEST CRITERIA.  IF THE PRODUCT IS RETURNED AS
        DEFECTIVE, NEITHER PARTY WILL HAVE ANY FURTHER
        LIABILITY FOR THAT PRODUCT. IF REPLACEMENT
        EQUIPMENT IS REQUESTED, CPA RESERVES THE RIGHT
        TO REQUEST A NEW, IDENTICALLY CONFIGURED
        REPLACEMENT. THE REPLACEMENT MUST BE THE SAME
        MODEL AND CONFIGURATION AS THE ORIGINAL
        EQUIPMENT, OR A MODEL OF EQUAL OR GREATER VALUE
        MADE AVAILABLE TO CPA AT NO ADDITIONAL CHARGE.
        REPLACEMENTS WILL HAVE THE SAME SERVICE END DATE
        AS THE EQUIPMENT IT REPLACES. NO RESTOCKING
        FEES OR OTHER CHARGES SHALL APPLY IF CPA RETURNS
        OR REQUEST A REPLACEMENT FOR DEFECTIVE PRODUCTS.
        PO TERM:
 
        THE INITIAL TERM OF ANY PO RESULTING FROM THIS
        IFB SHALL BE FROM DATE OF AWARD THROUGH AUGUST
        31, 2009.  CPA MAY, IN ITS SOLE DISCRETION,
        EXERCISE THE OPTION TO EXTEND THE PO FOR UP TO
        ONE (1) ADDITIONAL ONE (1) YEAR PERIOD.  THE
        PERIOD IS SEPTEMBER 1, 2009 THROUGH AUGUST 31,
        2010.  TO EXERCISE THE OPTION TO EXTEND THE TERM,
        CPA WILL NOTIFY THE VENDOR THIRTY (30) DAYS PRIOR
        TO THE EXPIRATION OF THE CURRENT PERIOD.
        NOTWITHSTANDING THE TERMINATION OR EXPIRATION OF
        THE PO, CERTAIN PROVISIONS E.G., INDEMNIFICATION,
        CONFIDENTIALITY, RIGHT TO AUDIT, SHALL SURVIVE
        THE TERMINATION OR EXPIRATION OF THE PO.
 
        600-33
    1.  CURRENCY SCANNERS                                            10   EA     1574.00   15,740.00
 
        MAKE/MODEL: AMROTEC D-100
        MAKE/MODEL MUST MEET THE FOLLOWING
        SPECIFICATIONS:
 
         A. SPEED: VARIABLE BILL SCANNING/COUNTING FROM
            600 BILLS PER MINUTE.
 
         B. ACCURACY: 99.99% OR HIGHER
 
         C. EASILY ACCESSIBLE SCANNER FEED (BILL PATH)
 
         D. FEEDER CAPACITY 500 CIRCULATED BILLS
 
         E. OUTPUT STACKER CAPACITY: 200 CIRCULATED BILLS
 
         F. OUTPUT MUST BE VARIABLE AMOUNTS (NUMBERS) OF
            BILLS
 
         G. DISPLAY: LCD DISPLAY (EASY TO READ IN ALL
            LIGHTING CONDITIONS)
 
         H. SIZE:  11" DEEP  X  9" HIGH  X  9.2" WIDE
 
         I. WEIGHT:  15 POUNDS MAXIMUM
 
         J. DOCUMENT SIZE: HEIGHT: 2.41" TO 3.8"
 
         K. LENGTH: 4.5" TO 7.0"
 
 
    2.  PRINTER KIT, HIGH SPEED, WITH CABLE AND CABLE                10   EA      245.00    2,450.00
        ADAPTER
 
        MAKE/MODEL: SAMSUNG BIXOLON SRP275
        MAKE/MODEL MUST MEET THE FOLLOWING
        SPECIFICATIONS:
 
         A. 40 COLUMN JOURNAL PRINTERS THAT PROVIDE
            CURRENCY HANDLING TRANSACTION RECORDS.
 
         B. INTERFACE: SERIAL
 
         C. MINIMUM 3.6 LINES/SECOND PRINT SPEED
 
         D. RED AND BLACK PRINT COLOR
 
         E. 1/6 INCH CHARACTER SIZE
 
         F. PRINTER PAPER SIZE MUST BE COMPARABLE TO
            STANDARD 10-KEY ADDING MACHINE PAPER
 
         G. THERMAL PAPER IS UNACCEPTABLE
 
         H. UP TO 8 KB INPUT BUFFER FROM SCANNER TO
            PRINTER
 
         I. AUTO LOADING FUNCTION THAT AUTOMATICALLY
            FEEDS THE PAPER SEVERAL LINES AT A TIME.
 
         J. NEAR END PAPER DETECTION THAT STOPS
            PRINTING WHEN THE PAPER IS RUNNING OUT.
 
         K. MAXIMUM WEIGHT:  8 LBS OR LESS
 
         L. 18 MILLION LINES PRINT HEAD RELIABILITY
 
         M. THE PRINTER MUST BE ABLE TO COMMUNICATE WITH
            THE SCANNER
 
         O. INCLUDES ONE (1) PRINTER RIBBON, ONE (1) ROLL
            OF PRINTER PAPER, AND ALL CABLES REQUIRED TO
            COMMUNICATE TO SCANNER.
        SHIPPING AND DELIVERY REQUIREMENTS:
 
        ALL DELIVERIES WILL BE FOB DESTINATION.  ALL
        FREIGHT, INSTALLATION, AND TRAINING CHARGES ARE
        INCLUDED IN THE UNIT PRICE.
 
        THE SCANNERS AND PRINTERS SHALL BE DROP SHIPPED
        AND INSTALLED AT THE FOLLOWING ENFORCEMENT FIELD
        OFFICES:
 
        1.  MCALLEN ENFORCEMENT OFFICE
            3231 NORTH MCCOLL ROAD
            MCALLEN, TEXAS  78501-5538
            NINFA GARCIA-MORENO 956-687-9227
 
        2.  HOUSTON NORTHWEST ENFORCEMENT OFFICE
            1919 NORTH LOOP WEST, SUITE # 510
            HOUSTON, TEXAS  77008-1354
            DALTON LANE 713-426-8200
 
        3.  EL PASO ENFORCEMENT OFFICE
            401 EAST FRANKLIN AVE.
            EL PASO, TEXAS  79901
            LUIS MARTINEZ 915-533-0506
 
        4.  DALLAS NORTHEAST ENFORCEMENT OFFICE
            9221 LBJ FREEWAY SUITE 100
            DALLAS, TEXAS  75243-3429
            RANDY BRESTRUP 972-792-5800
 
        5.  BROWNSVILLE ENFORCEMENT OFFICE
            1900 NORTH EXPRESSWAY, SUITE C-1
            BROWNSVILLE, TEXAS  78521-1563
            DOROTHY DIAZ 956-542-8426
 
        6.  HOUSTON  SOUTHWEST ENFORCEMENT OFFICE
            7011 HARWIN, SUITE 186
            HOUSTON, TEXAS  77036-2128
            JESSE VELA 713-777-1881
 
        7.  DALLAS SOUTHWEST ENFORCEMENT OFFICE
            7222 SOUTH WESTMORELAND ROAD SUITE 100
            DALLAS, TEXAS  75237-2983
            JOHN SMITH JR. 972-709-4357
 
        8.  SAN ANTONIO SOUTHWEST  ENFORCEMENT OFFICE
            123 SOUTHWEST MILITARY DRIVE
            SAN ANTONIO, TEXAS  78221-1613
            PETER HERRERA 210-924-6434
 
        9.  LAREDO ENFORCEMENT OFFICE
            1202 EAST DEL MAR BLVD. SUITE 1
            LAREDO, TEXAS  78041-2400
            IMELDA GARCIA 956-722-2859
 
        10. FORT WORTH ENFORCEMENT OFFICE
            4040 FOSSIL CREEK BLVD. SUITE # 100
            FORT WORTH, TEXAS  76137-2747
            MARIA LOWRENCE 817-847-6201
        WARRANTY:
 
        MANUFACTURER'S STANDARD WARRANTY SHALL APPLY. ALL
        WARRANTIES SHALL BE FOR AT LEAST ONE (1) YEAR AND
        SHALL COMMENCE AS OF THE DATE OF WRITTEN
        ACCEPTANCE, IN ACCORDANCE WITH THE INSTALLATION
        AND ACCEPTANCE CRITERIA AS STATED.
 
        WARRANTY DOCUMENTATION SHALL BE PROVIDED AT TIME
        OF DELIVERY.
 
        PUBLICATIONS:
 
        ALL OPERATOR'S AND MAINTENANCE MANUALS SHALL BE
        PROVIDED AT TIME OF DELIVERY.  MANUALS MAY BE
        PROVIDED IN HARD COPY OR ELECTRONIC MEDIA FORMAT.
        PAYMENTS:
 
        CPA MAY, IN ITS SOLE DISCRETION, PROCESS
        PAYMENTS ON A MONTHLY BASIS.  PAYMENT SHALL BE
        MADE IN ACCORDANCE WITH TEXAS PROMPT PAYMENT ACT,
        CHAPTER 2251, TEXAS GOVERNMENT CODE.  IF THE
        PO IS TERMINATED WITHIN THE CURRENT TERM, A
        REFUND SHALL BE PROCESSED AND PAID TO CPA ON
        A PRORATED BASIS, IF APPLICABLE.
 
        ADDITION AND DELETION:
 
        CPA RESERVES THE RIGHT, IN ITS SOLE DISCRETION,
        TO ADD OR DELETE EQUIPMENT OR SERVICES DURING THE
        PERIOD(S) COVERED UNDER THE PO.  THE RATE AT THE
        TIME OF THE ADDITION SHALL BE THE SAME AS THE
        RATE QUOTED FOR THE SAME MODEL PRODUCT OR SERVICE
        HEREIN.  DELETIONS SHALL BE PROCESSED
        ACCORDINGLY.  ALL ADDITIONS OR DELETIONS WILL BE
        PROCESSED THROUGH CPA'S PURCHASING SECTION.  THE
        EFFECTIVE DATE OF ANY TERMINATION OR ADDITION
        WILL BE NO LATER THAN FIVE (5) DAYS AFTER CPA'S
        WRITTEN NOTIFICATION OF SAID TERMINATION OR
        ADDITION.  FOR THIS PURPOSE, WRITTEN NOTIFICATION
        IS DEFINED AS REGISTERED MAIL, REGULAR MAIL, OR
        FACSIMILE TRANSMISSION WITH CONFIRMATION OF
        RECEIPT.
 
        FOR ANY ADDITIONS, CPA'S PURCHASING SECTION WILL
        PROVIDE A CORRECTED PO TO THE VENDOR, ALONG WITH
        A LETTER INDICATING THE TIME PERIOD, OFFICE
        LOCATION AND POINT OF CONTACT COVERED FOR THE
        APPLICABLE FEE.  THE TOTAL NUMBER OF ADDITIONS
        ALLOWED TO CPA IS DETERMINED BY THE NUMBER CPA
        CHOOSES TO PURCHASE AT ANY ONE TIME.
 
        FOR ANY DELETIONS, CPA'S PURCHASING SECTION WILL
        PROVIDE A CORRECTED PO TO THE VENDOR, ALONG WITH
        A LETTER INDICATING THE AMOUNT OF THE REFUND
        (IF ANY), AND THE EFFECTIVE DATE OF THE DELETION
        ALONG WITH A LETTER INDICATING THE DELETED
        PRODUCT/SERVICE AND SERIAL NUMBER, IF APPLICABLE.
        DELIVERIES SHALL BE MADE BETWEEN 8 AM AND 4 PM
        MONDAY THRU FRIDAY, EXCEPT ON REGULARLY OBSERVED
        STATE OR FEDERAL HOLIDAYS.
        SUSPENSION, DEBARMENT, AND TERRORISM:  VENDOR
        CERTIFIES THAT THE VENDOR AND ITS
        PRINCIPALS ARE ELIGIBLE TO PARTICIPATE IN THIS
        TRANSACTION AND HAVE NOT BEEN SUBJECTED TO
        SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY
        DETERMINED BY ANY FEDERAL, STATE OR LOCAL
        GOVERNMENTAL ENTITY AND THAT VENDOR IS IN
        COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND
        RULES RELATING TO PROCUREMENT AND THAT VENDOR IS
        NOT LISTED ON THE FEDERAL GOVERNMENT'S TERRORISM
        WATCH LIST AS DESCRIBED IN EXECUTIVE ORDER 13224.
        ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE
        LISTED AT http://www.epls.gov
         ***PUT REQ # AND ORDER # ON ALL PKGS***           TOTAL THIS ORDER               $18,190.00
 
  L/J R /       15/BC007 F.O.B. DESTINATION            TERMS   NET
                                                       DELIVERY DAYS: 30
 
 
 

This is not an official Purchase Order