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Contract Terms and Instructions
Contract 985-L1 Mailing equipment and supplies
Start Date: 11/2012
End Date: 08/2015
SPECIAL NOTE: THIS CONTRACT WAS AWARDED USING A TIERED APPROACH. THERE IS A DESIGNATED PRIMARY VENDOR, NEOPOST USA, AND A SECONDARY VENDOR, PITNEY BOWES, INC. STATE AGENCIES AND UNIVERSITIES ARE REQUIRED TO UTILIZE THE PRIMARY VENDOR FIRST. REQUESTS TO UTILIZE THE SECONDARY VENDOR MUST BE SUBMITTED TO THE CPA AT JOAQUIN.LUNA@CPA.STATE.TX.US FOR REVIEW AND APPROVAL. INCLUDE REQUISITION NUMBER IN EMAIL. COOPERATIVE MEMBERS ARE NOT REQUIRED TO UTILIZE THE PRIMARY VENDOR FIRST.
THIS IS A STATEWIDE CONTRACT AND AVAILABLE FOR USE BY ALL ELIGIBLE ENTITIES WITH SPECIAL INSTRUCTIONS FOR ORDERS PLACED WITHIN TRAVIS COUNTY FOR STATE AGENCIES.
STATE AGENCY SPECIAL INSTRUCTIONS FOR MAIL EQUIPMENT INSTALLED WITHIN TRAVIS COUNTY: STATE AGENCY MAIL OPERATIONS ARE GOVERNED BY STATE STATUTE AND ADMINISTRATIVE RULES. TEX. GOV'T CODE ANN., CH. 2176, VERNON 2000 & SUPP. (2006); 1 TEX ADMINISTRATIVE CODE SEC. 117.31 (2006); SEE ALSO TEX. GOV'T CODE ANN. SEC. 2113.103; GENERAL APPROPRIATIONS ACT, S.B. 1, 79TH LEG., ART. IX, SEC. 6.15 (2005).
ALL STATE AGENCIES LOCATED IN TRAVIS COUNTY ARE REQUIRED TO CONSULT WITH CPA PRIOR TO PURCHASING, UPGRADING, OR SELLING MAIL EQUIPMENT. TEX. GOV'T CODE ANN. 2176.101
CALL 512-463-2221 FOR ASSISTANCE WITH ANY QUESTIONS OR CONCERNS.
PURCHASE ORDERS ENTERED THROUGH TXSMARTBUY WILL BE PUT ON AUTOMATIC HOLD PENDING THE REVIEW BY CPA. TO EXPEDITE YOUR PURCHASE OR UPGRADE MAIL EQUIPMENT, PLEASE ANSWER THE QUESTIONS ON THE GENERAL MAIL EQUIPMENT PROCUREMENT QUESTIONNAIRE. RETURN THE COMPLETED QUESTIONNAIRE BY EMAIL TO CHRIS.CHRISTINE@CPA.STATE.TX.US AT CPA MAIL OPERATIONS.
CONTRACT NO: 985-L1
MAILING EQUIPMENT AND SUPPLIES
HOW TO ORDER: Enter requisition(s) into the TxSmartBuy on-line ordering system. Only purchase orders issued through TxSmartBuy are eligible for contract pricing.
For State Agencies: PCC A
NIGP Codes: 208-83 420-66 600-08 600-63 600-67 600-68 600-71 600-77 600-80 600-83 780-78 924-05 924-40 985-54
The Contractor agrees not to ship any materials until issuance of a Purchase Order through TxSmartBuy by the State Agency, Higher Education, or Cooperative member.
TERM OF CONTRACT: November 1, 2012 through August 31, 2015
1st Renewal Period: September 1, 2015 through August 31, 2016
2nd Renewal Period: September 1, 2016 through August 31, 2017
At the sole option of CPA, the Contract may be extended as needed, not to exceed a total of six (6) months.
Payee ID No.: 1942388882500
Neopost USA, Inc.478 Wheelers Farms Rd.
Milford, Connecticut 06461
Contact: Larry Waters
Payee ID No.: 10604950500
Pitney Bowes, Inc.
1 Elmcroft Road
Stamford, Connecticut 06926
Contact: Boyd Hering
- PDF DOWNLOADS:
- Special Instructions and Contract Details « pdf
- Neopost's Accounting & Reporting Capabilities « pdf
- Neopost's Quality & Comprehensive Training Program « pdf
- Neopost's Customer Service Plan « pdf
- Neopost's Sample Mailing Machines and Available Options and Supplies « pdf
- Pitney Bowes' User Guide « pdf
SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
CPA CONTRACT MANAGEMENT: For a copy of the contract and/or questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:
TPASS Contract Management Office (TCMO)
Texas Comptroller of Public Accounts (CPA)
Fax: (512) 936-0040
STRATEGIC SOURCING CONTACT: Questions concerning technical specifications should be directed to:
Strategic Sourcing Division
ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the Strategic Sourcing contract listed above.
The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.
Vendor Performance shall be reported through the CPA Vendor Performance Tracking System. The purpose of the system is to:
- Identify vendors that have exceptional performance.
- Aid purchasers in making a best value determination based on vendor past performance.
- Protect the state from vendors with unethical business practices.
- Provide performance scores in four measurable categories for the CMBL vendors.
- Track vendor performance for delegated and exempt purchases.