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Contract Terms and Instructions
578-N1-ELECTRONIC VOTING SYSTEMS - PURCHASE
Start Date: 03/2005
End Date: 12/2010
ORDERING INSTRUCTIONS:
Purchase Orders must be entered through the TxSmartBuy system to be qualified
for pricing and/or discounts.
Section 1
1.1 DESCRIPTION: 578-N1 Electronic Voting Systems - Purchase
1.2 TYPE OF CONTRACT: Non-Automated Discount from List, Multiple Award.
1.3 TERM OF CONTRACT: The term of this contract is from March 4, 2005 through December 31, 2010
CONTRACT EXTENSION: January 1, 2011 through June 30, 2011
1.4 DELIVERY: To be delivered and installed 60 days after receipt of order
(ARO) unless a different time frame is agreed to in writing by customer.
After September 1, 2005, delivery and installation to be within 30 days
ARO unless a different time frame is agreed to in writing by customer.
See Sections 2.12 and 2.13 and specific delivery requirements within
each Contractor's section.
1.5 MINIMUM ORDER: None
1.6 SPOT PURCHASE OPTION: None
1.7 ZONE: This contract is a statewide contract.
1.8 SHIPPING INFORMATION: All systems and components are to be shipped F.O.B.
destination with freight prepaid by the contractor.
1.9 VENDOR POINT OF CONTACT: Vendor contacts are listed at the end of the contract.
1.10 HUB VENDORS: HUB vendors are identified in the Contract Vendor List as "HUB".
1.11 CPA CONTRACT MANAGEMENT: Questions concerning the terms and conditions and
technical specifications shall be directed to:
Dana Edwards, CTPM
Purchaser E
Texas Comptroller of Public Accounts
Texas Procurement and Support Services
(512) 463-2563
FAX (512) 475-0851
E-mail: dana.edwards@cpa.state.tx.us
ORDERING PROCEDURES FOR ELECTRONIC VOTING MACHINES:
This contract requires manual processing by the customer.
A copy of the TxSmartBuy purchase order must be faxed or mailed to the
Texas Secretary of State's Office:
Voting System Contract Verification
Elections Division
Texas Secretary of State
P.O. Box 12060
Austin, Texas 78711-2060
Ms. Irene Diaz
Fax #512-475-2811
Please contact the contractor(s) to obtain a copy of their current catalog
and/or price lists as detailed or Internet access.
SECTION 2 - SPECIFIC CONTRACT REQUIREMENTS
2.1 PURPOSE:
The purpose of this contract is to provide Direct Recording Electronic
Voting Systems (DRES) to the State of Texas and local political
subdivisions. These systems shall comply with Title III of the Help
America Vote Act. Only those systems certified by the Texas Secretary
of State and listed on the Approved Products List (APL) will be
considered.
See Section 2.14 for list of certified systems.
2.2 DEFINITIONS:
TERMS DEFINITION
DRE Direct Recording Electronic Voting System which prints
voters choice directly on the system.
Election Cycle Even numbered year primary and general elections in which
the equipment is used.
Local Political County, city, school district, or any other governmental
Subdivision community which conducts elections and permits voters to
cast a vote choice directly on a machine.
SOS Texas Secretary of State
State The State of Texas for purposes of indemnification, State
means the State of Texas, its departments, divisions,
agencies, offices, commissions, officers, employees and
agents.
2.3 CONTRACTOR RESPONSIBILITIES:
The Contractor will be required to assume responsibility for all
contractual activities offered in this contract whether or not that
Contractor performs them. Further, the State will consider the Prime
Contractor to be the sole point of contact with regard to contractual
matters, including but not limited to payment of any and all costs
resulting from the anticipated Contract. If any part of the work is to
be subcontracted, the Contractor shall notify the State and identify the
subcontractor(s), including firm name and address, contact person,
complete description of work to be subcontracted, and descriptive
information concerning subcontractor's organizational abilities. The
State reserves the right to approve subcontractors for this project and
to require the Contractor to replace subcontractors found to be
unacceptable. The Contractor is totally responsible for adherence by the
subcontractor to all provisions of the Contract.
2.4 NEWS RELEASES:
NOTE OF CLARIFICATION: The counties may send out a new release along
with their chosen vendor as long as it doesn't mention the state contract.
News releases pertaining to this document or the services, study, data, or
project to which it relates will not be made without prior written State
approval, and then only in accordance with the explicit written
instructions from the State. No results of this contract are to be
released without prior written approval of the State and then only to
persons designated.
2.5 RIGHTS OF OWNERSHIP:
NOTE OF CLARIFICATION: If needed, a county may sign a software license,
but should not have to sign any additional contracts. The contract is
between the State and the contractor.
In the event that the Contractor shall, for any reason, cease to conduct
business, or cease to support the Software, the State or local political
subdivision shall have the right to convert these licenses into perpetual
licenses.
Equipment: All equipment shall be titled in the name of the purchasing
entity, State or local political subdivision, unless leased.
Notwithstanding any provision of this Contract(s) to the contrary, any
pre-existing work or materials including, but not limited to, any routines,
libraries, tools, methodologies, processes or technologies (collectively,
the "Development Tools") created, adapted or used by the Contractor in its
business generally, including any and all associated intellectual property
rights, shall be and remain the sole property of the Contractor, and the
State and local political subdivisions shall have no interest in or claim
to such pre-existing work, materials or Development Tools, except as
necessary to exercise its rights in the Work Product. Such rights
belonging to the State or local political subdivisions shall include, but
not be limited to, the right to use, execute, reproduce, display, perform
and distribute copies of and prepare derivative works based upon the Work
Product, and the right to authorize others to do any of the foregoing,
irrespective of the existence therein of preexisting work, materials and
Development Tools, except as specifically limited herein.
The Contractor and its subcontractor(s) shall be free to use and employ
their general skills, knowledge and expertise, and to use, disclose, and
employ any generalized ideas, concepts, knowledge, methods, techniques or
skills gained or learned during the course of performing the services
under this Contract, so long as the Contractor or its subcontractor(s)
acquire and apply such information without disclosure of any confidential
or proprietary information of the State or local political subdivisions,
and without any unauthorized use or disclosure of any Work Product
resulting from this Contract.
2.6 CONFIDENTIALITY OF DATA AND INFORMATION:
NOTE OF CLARIFICATION: All information in the possession of a
governmental body is subject to Texas Government Code, Chapter 552, the
Public Information Act ("the Act"), including "third party" information.
You may clearly mark your information as "Confidential" or "Proprietary."
In the event that we receive a request for third party information, we
will follow the dictates of the Act. A copy of the current Act may be
found at http://www.oag.state.tx.us/opinopen/openlaws.shtml
A vendor will be notified of a third party request in accordance with
Texas Government Code, Chapter 552.301 and Chapter 552.305, the Public
Information Act ("the Act").
1. All financial, statistical, personnel, technical and other data and
information relating to the States or local political subdivisions
operation which are designated confidential and made available to the
Contractor in order to carry out this Contract, or which become
available to the Contractor in carrying out this Contract, shall be
protected by the Contractor from unauthorized use and disclosure
through the observance of the same or more effective procedural
requirements as are applicable to the State. The identification of
all such confidential data and information as well as the States or
local political subdivisions procedural requirements for protection
of such data and information from unauthorized use and disclosure
shall be provided by the State in writing to the Contractor. If the
methods and procedures employed by the Contractor for the protection
of the Contractors data and information are deemed by the State or
local political subdivision to be adequate for the protection of
confidential information, such methods and procedures may be used,
with the written consent of the State or local political subdivision,
to carry out the intent of this section.
2. The Contractor shall not be required under the provisions of this
section to keep confidential, (1) information generally available to
the public, (2) information released by the State generally, or to the
Contractor without restriction, (3) information independently
developed or acquired by the Contractor or its personnel without
reliance in any way on otherwise protected information of the State.
Notwithstanding the foregoing restrictions, the Contractor and its
personnel may use and disclose any information which it is otherwise
required by law to disclose, but in each case only after the State has
been so notified, and has had the opportunity, if possible, to obtain
reasonable protection for such information in connection with such
disclosure.
2.7 RELATIONSHIP OF THE PARTIES:
The relationship between the State and the Contractor is that of client
and independent Contractor. No agent, employee, or servant of the
Contractor or any of its subcontractors shall be or shall be deemed to be
an employee, agent, or servant of the State for any reason. The
Contractor will be solely and entirely responsible for its acts and the
acts of its agents, employees, servants and subcontractors during the
performance of this Contract.
2.8 USER MANUALS AND TRAINING:
A hard copy users manual shall be delivered during equipment installation
and acceptance; one copy per component. One hard copy and one electronic
copy of each user manual shall be sent to the election official of the
county/political subdivision responsible for conducting elections (e.g.
county clerk, election administrator).
The vendor shall provide extensive training programs on all phases of the
voting system(s). The training shall provide State, county, and local
election personnel with sufficient training in order to operate the DRE
system without continuous support by the Contractor. Awarded vendors
shall provide a maximum of five (5) training classes per program (e.g.
voting unit, election management system, ballot creation and layout
software) per ordering entity for initial contract period and each
renewal period exercised. Dates for training sessions will be mutually
agreed upon customer and vendor.
The training shall include, but shall not be limited to, the following
topics:
1) Training on the use of the ballot creation and layout software, if
applicable.
2) Programming of tabulators.
3) Preparation of tabulators including set up and pre-election testing.
4) Election day and early voting operations from the opening to the
closing of the polls.
5) Printing of zero counts before the polls open
6) Processing of voters, early voting ballots, and provisional ballots.
7) Use of central counting station functions.
8) Troubleshooting to solve temporary problems.
9) Hot points for system errors.
10) Safeguards to prevent and detect tampering.
11) Tabulation of results.
12) Electronic transmission of election results.
13) Printing, designing and reformatting election reports.
14) Methods of ensuring the accuracy of precinct results.
15) Use of battery backup feature(s).
16) Taking a malfunctioning piece of equipment out of service.
17) Full understanding of the audit procedures.
18) Conducting a recount.
19) Records preservation.
20) How and when to place service calls.
The Vendor will assist county and local election officials (if requested)
in conducting comprehensive training for election judges and clerks for
their various precincts prior to the primary and general elections in the
first year of use.
2.9 WARRANTY AND MAINTENANCE:
NOTE OF CLARIFICATION: When the entity promptly notifies vendor of any
failure of performance or defect, such warranty provides that the vendor
will repair or replace any component of our proprietary equipment or
software which, while under normal use and service, (a) fails to perform
in accordance with its documentation in all material respects, or (b) is
defective in material or workmanship. The vendor warrants that their
proprietary equipment and software will operate in conjunction with all
third party equipment and software that meets the vendors specifications,
provided elsewhere in this Proposal.
The vendor shall provide the following warranty for a minimum of one year
from date of system acceptance by the customer:
1. Warranty including all parts, labor, hardware, and any travel related
expenses.
2. All hardware and software patches to repair defects in the system, at
no charge to the using entity.
3. All software modifications necessary to comply with then current
federal or state voting system laws. All modifications must be
certified by the SOS before installation occurs.
4. A hard copy users manual shall be delivered during equipment
installation and acceptance; one copy per component. One hard copy
and one electronic copy of each user manual shall be sent to the
election official of the county/political subdivision responsible for
conducting elections (e.g. county clerk, election administrator).
5. One complete set of user and technical documentation for all hardware
and components required to operate each system in both a printed format
and an electronic format.
6. Well-trained support personnel for all activities that are the Vendors
responsibility.
7. Repair or replacement of malfunctioning equipment in the polling place
and central counting station.
8. Replacement of equipment that cannot be repaired within four hours
following arrival at the polling location at which the equipment is
used shall be replaced.
Response to service calls during "election periods": An election period
begins 30 days prior to any election day and continues through the 30th
day after an election day. Service shall be available Monday through
Saturday, 7am to 7pm. Telephone responses to service calls on any
election day and during an early voting period shall not exceed 2 hours.
On-site response shall not exceed 2 hours in urban areas and 4 hours in
rural or remote areas.
Regular Service calls: Service calls required other than during an
"election period". Response shall not exceed 4 hours in urban areas and
8 hours in rural or remote areas. Service shall be available Monday
through Friday, 8am to 5pm, local time. Telephone responses to service
calls shall not exceed 4 hours. On-site response shall not exceed 4 hours
in urban areas and 8 hours in rural or remote areas.
All service technicians shall:
a. Be well trained and experienced in the maintenance and repair of
direct recording electronic voting systems, and capable of replacing
malfunctioning equipment in the polling place.
b. Have reliable dedicated transportation of sufficient size to
accommodate the transport of voting equipment.
c. Unless an earlier response time is provided for under the terms of
the warranty or post warranty maintenance agreement, response to
calls placed on election day is required within two hours of receipt
of the call.
d. Be prepared, on election day and during the early voting period, to
replace voting equipment that cannot be repaired within four hours
following arrival at the polling location at which the equipment is
used.
e. Maintain, on election day and during the early voting period, a
reasonable supply of spare parts and components necessary to repair
malfunctioning equipment and return it to service.
f. Have cellular telephones or other means of real time communication,
on election day and during the early voting period, so that they may
be dispatched to polling locations that are experiencing system
malfunctions.
2.10 POST WARRANTY MAINTENANCE:
The post warranty maintenance includes both remedial and preventive
maintenance services, including all labor and parts (except consumables
such as printer ribbons, paper rolls, batteries, removable memory packs,
cancellation stamps, ink pads or red stripe pens). An agreement
containing post warranty requirements may need to be signed.
If purchased by the customer, the initial period begins the day following
the expiration of the warranty period and is provided under the same terms
and conditions of the initial warranty. Vendor to quote annual maintenance
cost for all system components and software.
Automatic renewals of any maintenance coverage are not acceptable.
2.11 MODIFICATION REQUIREMENTS:
During the contract period, if changes occur in federal or state voting
systems standards and they require modifications to hardware, software
or components, such changes will be accepted through procedures outlined
in Section 2.20. If the modification requires an additional cost, local
political subdivisions with installed systems or systems sold during the
term of the contract may be charged the difference between the original
contract purchase price and the amended contract price, or only the cost
of the specific modification. Such changes will be accepted through
procedures outlines in Section 2.20. However, the Contractor shall make
minor or routine system and software modifications at no additional
charge per Section 2.17.
The Contractor shall perform the following at no additional cost:
1. Make system modifications as deemed necessary by contractor, state,
county, or local election official, or any modification due to new
requirements or standards mandated by Federal or State laws.
2. Any unit or system modifications (regardless of the basis for the
modification) must be certified by the SOS before release.
3. Obtain re-certification from SOS in time to comply with applicable
State and Federal administration and election timelines.
4. Apply Contractor-opted modifications to all previously-installed
systems at no cost to the State or local political subdivision when a
system is covered by an existing maintenance agreement.
5. Contractor shall notify entities if 3rd Party software upgrades are
required. The purchase of any upgrades of 3rd Party software will be
a responsibility of the state or local political subdivision.
2.12 DELIVERY REQUIREMENTS:
The Contractor(s) shall deliver system equipment, hardware, software, and
necessary components and perform required services.
The deliverables shall be shipped F.O.B. Destination, freight prepaid and
allowed, directly to each entity, unless otherwise requested, and the
exact locations shall be specified in the purchase order.
2.13 DELIVERY AND INSTALLATION (F.O.B. DESTINATION):
NOTE OF CLARIFICATION: If, during the term of the Agreement, the vendor
enters into a contract with any other customer substantially the same
quantity, equipment, software and services, terms and conditions for a
lower cost, the contractor will offer the same decrease in rated to the State.
1. Customer Receiving Dock Only: On non-installed orders the
contractor shall take action to cause the items to be delivered to the
customer's receiving dock. The delivering carrier shall unload the
components and place it on the receiving dock. The customer is
responsible for all additional movement to customer's storage location.
2. Inside Delivery: Non-Installed Equipment: "Inside delivery" connotes
delivery of the packaged components to a specified room on a
particular floor of a customer's building. The vendor will take
action to cause the freight carrier to deliver the packaged components
to this specified "inside delivery" location. The carrier will not
unpack the furniture nor accomplish installation.
3. Inside Delivery and Installed Equipment Order: On installed orders in
place, ready for use, the contractor shall be responsible for delivery,
any required interim short term storage, receipt and unloading,
unpacking, inspection, assembly, installation of the item(s) as
designated by the customer, cleaning and adjustment, as well
as the prompt removal and disposal of all debris which is a result of
the delivery. The contractor shall be responsible for the removal of any
boxes or packing materials from the delivery site.
4. Elevators: Elevator(s) must be made available if the building is more
than one story. If no elevator is available, delivery will be made to
the ground floor.
2.14 578-N1 ELECTRONIC VOTING SYSTEMS PURCHASE - TEXAS VOTING SYSTEMS CERTIFICATIONS
DIEBOLD ELECTION SYSTEMS, INC.
Diebold, Accu-Vote TS R6 (DRE) v. 4.5.2
Diebold, Accu-Vote TSX v. 4.5.2
Diebold, Accu-Vote OS Central Count v. 2.0.12
Diebold, Accu-Vote OS Precinct Count v. 1.96.4
Diebold, Vote Card Encoder v. 1.3.2
Diebold, Vote Card Programmer v. 4.1.11
Diebold, Key Card Tool Utility v. 1.0.1
Diebold, Global Election Management System (GEMS) v. 1.18.22
HART INTERCIVIC, INC.
Hart, eSlate DRE v. 2.0.13
Hart, Ballot Original Software System (BOSS) v. 3.4.0
Hart, Tally System (Tally) v. 3.2.0
Hart, Judges Booth Controller (JBC) v. 2.2.1
Hart, Ballot Now printing system (Ballot Now) v. 2.3.0
Hart, eSlate DRE with Disabled Access Unit V. 2.0.13
ELECTION SYSTEMS & SOFTWARE INC.
ES&S, Model 100, v.5.0.0.0.
ES&S, AutoMARK Voter Assist Terminal v.1.0.
ES&S, Ballot Scanner 650 v. 1.2.0.0
ES&S, Unity Election System (Unity) v. 2.4.3
ES&S, Unity AutoMARK Information Management Software (AIMS),v.1.0.2
ES&S, Unity Hardware Programming Manager v. 5.0.3.0
ES&S, Unity Election Data Manager v.7.2.1.0
ES&S, Unity Ballot Image Manager, v.7.2.0.0
ES&S, Unity Data Acquisition Manager v.5.0.3.1
ES&S, Unity Election Reporting Manager v.6.4.3.0
ES&S, iVotronic DRE v. 8.0.1.0 (accessible)
ES&S, Votronic DRE v. 5.1.9 (non-accessible)
SECTION 3 - CONTRACTORS AND PRICING
578-34 Election and Voter Equipment and Supplies, Electronic
34615 - DIEBOLD ELECTION SYSTEMS, INC.
Listed below are the prices of the listed Certified Voting Units ( i.e. ballot
definition, accumulation software, accumulation hardware, voting devices,
printer, accessible voting device, and any other essential voting system
components). Only those system components certified by SOS are acceptable.
Consumables do not have to be SOS certified. Purchase consumables through
your procurement regulations.
BRAND NAME, MODEL NO. PURCHASE PRICE
(1 Unit)
01 Diebold, AccuVote TSX v.4.5.2 $ 3,195.00*
02 Diebold, AccuVote TS R6 v.4.5.2 $ 3,195.00*
03 Diebold, AccuVote OS Central Count v. 2.0.12 $ 6,400.00*
04 Diebold, Accuvote OS Precinct Count v. 1.96.4 $ 6,400.00
05 Diebold, AccuVote VC Programmer v.4.1.11 $ 7,500 initial,
$ 1,350.00 annually
thereafter
06 Diebold, Vote Card Encoder v. 1.3.2 $ 395.00
07 Diebold, Key Card Tool Utility v. 1.0.1 $10,000.00
08 Diebold, Global Election Management System (GEMS) $SEE GEMS PRICING
v. 1.18.22 ATTACHMENT
09 Diebold, AccuVote-TS VIBS Kit 312-3121 $ 320.00
10 Voter Cards v. 642-1123 VCG $ 3.50
11 Supervisor Cards v. 642-1123 SCG $ 4.00
12 Training (voting unit training only) $ 5,000.00
(For GEMS training see GEMS Pricing Attachment)
13 Acceptance Testing (Required for all hardware $ 3,500.00**
purchases)
* Does NOT include services.
** Up to 200 units (either OS or TS); add $30 per unit above the 200 units.
List, Less 0% Discount
Price List #: N/A
Date: April, 2005
QTY Breakdown 50 Less 1%
QTY Breakdown 100 Less 3%
QTY Breakdown 500 Less 5%
QTY Breakdown 1,000 Less 7%
TRAINING - HOURLY PRICE FOR TRAINING (See Sec. 2.8) $145.00/HR
DELIVERY AND INSTALLATION: When requested, vendor must provide inside delivery and
installation.
1. Additional charge, if any, for Inside Delivery: N/A % added to total order.
2. Additional charge, if any, for Inside Delivery & Installed: N/A % added to total
order.
WARRANTY FOR CERTIFIED VOTING UNITS, COMPONENTS AND SOFTWARE:
Brand Name Model No. 1st Year 2nd Year 3rd Year
Warranty Warranty Warranty
1. AccuVote-TS R6 Incl./100 $ 95/5 $ 95/5
2. AccuVote-OS OS Incl./ 25 $ 150/5 $ 150/5
3. Encoder Incl.
4. Card Tool Incl. $ 1,800 $1,800
5. GEMS SEE GEMS PRICING ATTACHMENT
NOTE: The 1st year warranty pricing above includes a license application fee of
$100 for the AccuVote-TS and a $25.00 license application fee for the
AccuVote-OS.
2nd and 3rd year warranty pricing includes an extended warranty cost for the
hardware and a software license fee for the firmware as noted above.
Additional Services Pricing has also been included.
DIEBOLD ELECTION SYSTEMS PRICE LIST - 04/05
GEMS PRICING ATTACMENT AND SERVICE BUREAU FEES
THE ACCUVOTE-TSX SYSTEM BROCHURE
THE ACCUVOTE-TS SYSTEM BROCHURE
THE ACCUVOTE-OS OPTICAL SCAN SYSTEM BROCHURE
578-34 Election and Voter Equipment and Supplies, Electronic
38998 - HART INTERCIVIC, INC.
Listed below are the prices of the listed Certified Voting Units ( i.e. ballot
definition, accumulation software, accumulation hardware, voting devices,
printer, accessible voting device, and any other essential voting system
components). Only those system components certified by SOS are acceptable.
Consumables do not have to be SOS certified. Purchase consumables through
your procurement regulations.
BRAND NAME, MODEL NO. PURCHASE PRICE
(1 Unit)
01 Hart, eSlate DRE v. 3.1.3 $ 2,900.00
02 Hart, Ballot Original Software System (BOSS) v. 4.1.9 $50,000.00
03 Hart, Tally Software (Tally) v. 4.1.4 $15,000.00
04 Hart, Judges Booth Controller (JBC) v. 3.1.3 $ 2,900.00
05 Hart, Ballot Now Software (Ballot Now) v. 3.1.10 $60,000.00
06 Hart, eSlate (DAU) UPGRADE V. 3.1.3 $ 580.00
07 Hart, JBC paper roll $ 1.75
08 Hart, MBB or DAU Audio card 128 MG $ 60.00
09 MBB or DAU Card, 256 MG $ 78.50
10 MBB or DAU Card, 512 MG $ 185.00
11 Hart, (eCM) (Electronic Security Key) v. 1.0.7 $ 69.60
12 Hart, Precinct Ballot Scanner (eScan) v. 1.0.10 $ 5,400.00
List, Less 0% Discount
Catalog # ASV VID 1-95-324-8916-800 Date February 21, 2005
QUANTITY BREAKDOWNS/DISCOUNT FOR LARGE VOLUME PURCHASES - DOES NOT APPLY
ATTACHMENT A: ADDITIONAL PRICING INFORMATION
TRAINING* - HOURLY PRICE FOR TRAINING (See Sec. 2.8) $187.50/HR
DELIVERY AND INSTALLATION: When requested, vendor must provide inside delivery
and installation.
1. Additional charge, if any, for Inside Delivery: INCLUDED
2. Additional charge, if any, for Inside Delivery & Installed: INSTALLATION
CHARGES WILL VARY BASED ON SOLUTION CONFIGURATION. PLEASE REFER TO
SERVICES PRICING BELOW.
WARRANTY FOR CERTIFIED VOTING UNTIS, COMPONENTS AND SOFTWARE:
Please refer to Attachment C: Hart eSlate Agreement for Warranty and Support
information. Hart's eSlate Standard Agreement may be signed by the county.
If Hart's terms and conditions are in conflict with CPA's terms and conditions,
CPAC's terms and conditions prevail.
ATTACHMENT C: eSLATE STANDARD AGREEMENT
*ADDITIONAL SERVICES AVAILABLE
1. Project Management/Professional Services $187.50/HR
2. Voter Education and Outreach $175.00/HR
3. On-Site Election Day Support $250.00/HR
4. Ballot Programming PER QUOTE
(If a county elects to use Hart's programming
services, purchase of BOSS is not required.)
All Services require minimum 12 hour charge.
ATTACHMENT B: eSLATE SOLUTION DESCRIPTION
ARCHITECTURE OF eSLATE SYSTEM
ACCESSIBLE OF eSLATE SYSTEM
578-34 Election and Voter Equipment and Supplies, Electronic
71626 - ELECTION SYSTEMS & SOFTWARE INC.
Listed below are the prices of the listed Certified Voting Units ( i.e. ballot
definition, accumulation software, accumulation hardware, voting devices,
printer, accessible voting device, and any other essential voting system
components). Only those system components certified by SOS are acceptable.
Consumables do not have to be SOS certified. Purchase consumables through
your procurement regulations.
BRAND NAME, MODEL NO. PURCHASE PRICE
(1 Unit)
01 ES&S, MODEL 100 v.5.0.0.0. (Includes Scanner,
Ballot Box with Diverter, Start-up Kit,
and PCMCIA Card) Model #76102B $ 4,750.00
02 Internal Model (Landline), Model #75106 $ 200.00
03 Softsided Transfer/Carrying Case, Model #90282 $ 70.00
04 Security Lids, Model #75239 $ 57.00
05 PCMCIA Card, Model #31000-00 $ 90.00
06 IDA Box, Model #30830-00 $ 850.00
07 Omni Drive $ 600.00
01 AutoMARK Voter Assist Terminal v.1.0.121
(Includes Terminal, Table, Ink Cartridge and Flashcard),
Model 87000 $ 5,400.00
01 ES&S, MODEL 650 v. 1.2.0.0 (Includes Scanner
Table, start-up Kit, and Dust Cover), Model #50650 $64,500.00
02 Ballot Boxes, Model #PS-BB1 $ 128.00
03 Ballot Joggers, Model #PS-JOGG $ 500.00
04 Secrecy Sleeves (Cardboard), Model #PS-CBS $ 3.00
UNITY SOFTWARE v. 2.4.2, v.2.4.3
01 Unity AutoMARK Information Management Software (AIMS),
v.1.0.2, $ 2,500.00
02 Unity Election Reporting Manager (ERM), v.6.4.3.0 $ 8,000.00
03 Unity Election Data Manager (EDM), v.7.2.1.0 $12,500.00
04 Unity Ballot Image Manager (BIM), V.7.2.0.0 $10,000.00
05 Unity Data Acquisition Manager (DAM), V.5.0.3.1 $ 2,500.00
06 Unity Hardware Programming Manager (HPM), V.5.0.3.0 $50,000.0
07 Unity iVotronic Image Manager, v.1.2.3.0 $12,500.00
iVOTRONIC v.8.0.1.0
Votronic v.5.1.9
01 Voter Terminal (includes Booth, PEB, 128mb Flashcard),
Model #90998-BL $ 2,500.00
02 ADA Voter Terminal (includes Booth, PEB, 128mb
Flashcard and Headphones), Model #91052-BL $ 2,995.00
03 Supervisor Terminal (includes PEB, Power Supply
and Power Cord), Model #91057-B $ 2,200.00
04 Communication Pack (modem w/thermal printer),
Model #91119 $ 995.00
05 Printer Pack (thermal printer Only), Model #8000 $ 650.00
06 Flashcard (128 mb), Model #90128 $ 70.00
07 Supervisor PEB, Model #91747 $ 75.00
08 Voter PEB, Model #91748 $ 75.00
09 PEB Reader, Model #99987 $ 350.00
10 Soft-sided Carrying Bags, Model #91623 $ 105.00
(Note: Prices for each individual component are either at, or below ES&S list
price. See also comments below regarding trade-in allowances and volume
discounts.)
TRADE-IN ALLOWANCES AND VOLUME DISCOUNTS MAY BE AVAILABLE ON EQUIPMENT
PURCHASES. PLEASE CONTACT YOUR ES&S REPRESENTATIVE.
SERVICES:
Implementation Services Rate Per Day (Includes Expenses) $ 1,300.00
This includes ES&S AutoMARK training.
- Training (See Section 2.8)
- Election Day Support (1st Election Use)
- Project Management
- Does not include Ballots, Ballot Layout, or Coding
Services
Web-Ex Training (Rate Per Course) $ 450.00
Election Management Training Conference (Rate Per Person,
Per Day) $ 350.00
POST WARRANTY MAINTENANCE AND SUPPORT
EXTENDED WARRANTY PROGRAM (See Pricing Note 2):
Hardware Model 100 $ 100.00
Hardware ES&S AutoMARK $ 145.00
Hardware iVotronic $ 55.00
Firmware Model 100 $ 30.00
Firmware ES&S AutoMARK $ 30.00
Firmware iVotronic $ 30.00
INSTALLATION (1-49 UNITS)
Installation Model 100 $ 90.00
Installation Model ES&S AutoMARK $ 105.00
Installation Model 650 $ 750.00
Installation iVotronic $ 85.00
INSTALLATION (50 OR MORE UNITS)
Installation Model 100 $ 70.00
Installation Model ES&S AutoMARK $ 85.00
Installation Model 650 $ 750.00
COMPLETE PREVENTATIVE MAINTENANCE PROGRAM (See Pricing Note 3):
Hardware Model 100 $ 195.00
Hardware ES&S AutoMARK $ 280.00
Hardware Model 650 $ 2,600.00
Hardware iVotronic $ 95.00
Firmware Model 100 $ 30.00
Firmware ES&S AutoMARK $ 30.00
Firmware Model 650 $ 295.00
Firmware iVotronic $ 30.00
Software Maintenance Fee - Unity $20% of initial
license fee
Software Maintenance Fee - ES&S AutoMARK AIMS $20% of initial
license fee
THIRD PARTY PRODUCTS
Results Accumulation Network QUOTE
PRICING NOTES:
1. ONE (1)-YEAR WARRANTY ON ES&S PROPRIETARY EQUIPMENT AND SOFTWARE. Such
warranty provides that ES&S will repair any component of our proprietary
equipment or software which, while under normal use and service, (a) fails
to perform in accordance with its documentation in all material respects,
or (b) is defective in material or workmanship.
2. EXTENDED WARRANTY PROGRAM: This is a "Break/Fix" program under which ES&S
will repair or replace any component of our proprietary equipment or
software which, while under normal use and service, fails to perform in
accordance with its documentation in all material respects, or (b) is
defective in material or workmanship. The principle elements of ths program
are:
a. Equipment requiring repairs must be sent to a location designated by ES&S.
b. Customer is responsible for freight to and from the designated ES&S repair
location.
c. Repairs as a result of negligent care of the equipment are not covererd
under this program.
3. COMPLETE PREVENTATIVE MAINTENANCE PROGRAM:
1. ON-SITE ROUTINE MAINTENANCE SERVICES: Includes cleaning, lubrication and
calibration services.
2. ON-SITE REMEDIAL MAINTENANCE SERVICES: If a defect or malfunction occurs
in any Product while it is under normal use and service, Customer shall
promptly notify ES&S, and ES&S shall use reasonable efforts to restore
the Product to Normal Working Condition as soon as practicable. The
Remedial Maintenance Extended Warranty provides that ES&S will repair or
replace any component of our proprietary equipment or software which,
while under normal use and service, (a) fails to perform in accordance with
its documentation in all material respects, or (b) is defective in material
or workmanship.
4. ORIGINAL AND POST WARRANTY COVERAGE: Complete details concerning Election
Systems & Software warranty coverage is available upon request.
TRAINING - HOURLY PRICE FOR TRAINING (See Sec. 2.8) $165.00/HR
(On-site training subject to 8 hour minimum; includes all expenses, group discounts
are available.)
DELIVERY AND INSTALLATION: When requested, vendor must provide inside delivery
and installation.
1. Additional charge, if any, for Inside Delivery: 0% added to total order
(MAXIMUM).
2. Additional charge, if any, for Inside Delivery & Installed: SEE PER UNIT
INSTALLATION CHARGES.
APPENDIX A: PRICING SHEET
ES&S CATALOG AT THE FOLLOWING WEBSITE: ES&S SUPPLY STORE
Contract Vendor List
VID 1-85-039-4190-0
34615 Diebold Election Systems, Inc.
P.O. Box 1019
Allen, TX 75013
Contact: David Reeves
PH: 800/433-8683
FAX: 214-383-1596
E-Mail: reevesw@dieboldes.com
VID 1-95-324-8916-8
38998 Hart Intercivic, Inc.
P.O. Box 80649
Austin, TX 78708-0649
Contact: Phillip Braithwaite
PH: 800-223-4278, 512-252-6566
FAX: 800-831-1485, 512-252-6466
E-Mail: pbraithwaite@hartic.com
VID 1-47-061-7567-7
71626 Election Systems & Software Inc.
11208 John Galt Blvd.
Omaha, NE 68137-2364
Contact: Don Blakely
PH: 888-247-8683
FAX: 402-970-1291
E-Mail: deblakely@essvote.com