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About the Quarterly Sales Tax Reports

You can retrieve data for the state, in-state only or out-of-state only, and by city, county or MSA. Reports are available for all NAICS sectors and for all-industry totals.  See North American Industry Classification System (NAICS) for codes and descriptions.

Reports are quarterly for several years through the currently available quarter. They show

  • gross sales
  • amount subject to state sales tax
  • and the number of reporting outlets

About the Data in the Reports

The reports include data only from holders of sales tax permits. Businesses that sell only goods that are outside the sales tax base are not covered by these reports. A business that files yearly reports will show up only in a single quarter.

If fewer than four outlets reported in a quarter, the data is omitted as required by state disclosure laws. An asterisk (*) marks omitted data in the "gross sales" and "amount subject to tax columns". The actual number of reporting outlets is listed. If the "number of reporting outlets" column contains an asterisk, no taxpayers reported during that quarter, or data is not yet available.

The figures given in the "amount subject to state sales tax" column cannot be used to calculate city or county sales and use tax collections and allocations.

Sales tax data files are updated five to six months after the close of a quarter. It takes this long because:

  1. Returns are not due until the 20th of the month following the close of a quarter and we wait about a month after this date to begin compiling data so we will pick up as many late filers as possible.
  2. Information from taxpayers' returns goes through a lengthy verification process to ensure the accuracy of the sales tax database.

Sales tax data files are updated four times a year:

  • First Quarter - Mid-September
  • Second Quarter - Late November, early December
  • Third Quarter - Mid-March
  • Fourth Quarter - Late May

The sales tax data files use the Metropolitan Statistical Area definitions issued by the federal Office of Management and Budget.

Downloading the Reports

If you select the "download" option, you will receive a tab-delimited text file. You can open this file with a text editor or word processing program, or import it into a database or spreadsheet.

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